SEMINOLE LAKES POA BOARD MOTIONS 2001 to present
excluding motions for minor expenditures

2014

February 10:  Approval to Plant Shrubs:  At the January 13, 2014 Board meeting, the building of a bike path sidewalk from the street to the front pool entrance was approved.  Subsequent to building it, the landscape committee suggested the planting of some shrubs to make the area more attractive.  Bob Toth moved, and Bob Murphy seconded to approve the proposal from Greenscapes to plant 29 shrubs at a cost of $475.08.  The motion carried.

Approval of Stop Signs:  Bob Toth reported that an inspection of the stop signs revealed three original signs need replacement.  Bob Toth moved, and Bill Murphy seconded to approve the purchase of three plastic composite signs from Peachtree Supply at a total cost of $620.80 including shipping.  The motion carried.

January 13:  Front Entrance Overhead Lights:  Bob Toth reported that the front entrance overhead lamps are changed annually.  All are done at one time to prevent extra charges for an electrical contractor with a lift truck having to come back several times to change individual lamps.  Bob Toth moved, and Joe Ring seconded to approve the work and cost at $1048.62 from Doyle Electric.  The motion carried.

Additional Tree Pruning:  Two large palms and a large live oak needed pruning.  Bob Toth moved, and Bill Murphy seconded to approve Florida Tree to prune the trees at a cost of $380.  The motion carried.

Cleaning Roofs and Walls at Pool:  Bob Toth advised that the pool committee agreed it would be a good time to clean the roof and walls while the pool was shut down for acid washing.  Bob Toth moved, and Bill Murphy seconded to approve the cleaning of the roof and walls at a cost of $497 with Chris Levy doing the work.  The motion carried.

Bike Pathway & Sidewalk:  Joe Ring noted that Bob Murphy made some recommendations to improve the area near the bike rack at the pool entrance that was experiencing some erosion.  A concrete path was suggested to eliminate the safety hazard.  In an effort to move forward, Joe Ring moved, and Bill Murphy seconded to approve to install the concrete pathway at a cost not to exceed $1700.  The motion carried.

 

2013

November 18:  Additional Tree Pruning:  Bob Toth stated two live oaks and one tall palm tree need pruning on common ground.  A bid from Southwest Lawn for $530 was submitted to be done in conjunction with some other work.  Bob Toth moved, and Joe Ring seconded to award this order in the amount of $530 to Southwest Lawn.  The motion carried.

Landscape Agreement:  Bob Toth gave a comprehensive perspective on the history of the POA’s landscaping.  The purpose of this summary was to convey to owners that the past and current boards have always strived to maximize the dollars spent on landscaping.  Our existing agreement expires December 31, 2013. During the past four years, Greenscapes has held the price at $281,760 per year.  After some negotiating and changing some of the terms along with providing a clearer drawing of our common areas, we are recommending entering into a new three year fixed price agreement at a cost of $285,336 annually. This is a 1.3% increase over the previous two contracts, but it includes additional areas for Greenscapes to maintain.  Bob Toth moved, and Joe Ring seconded to enter into a new three year agreement with Greenscapes from the period January 01, 2014 through December 31, 2016 at an annual cost of $285,336.  The motion carried.  (See landscape history report.)

Replacement Treadmill:  Bob Toth reported the existing treadmill was purchased in November 2009 and began having problems two years later.  The cost to repair was high yet the cost for a commercial unit was also expensive.  The contractor who performs preventive maintenance on the equipment recommended two models: L780 for a total of $3826.65 and L880LTD for a total of $4467.65.  After reviewing the specifications, Bob Toth moved, and Bob Murphy seconded to purchase the Landice L880LTD commercial model for $4467.65.  The motion carried.

Adoption of the 2014 Budget:  Bob Toth moved, and Joe Ring seconded to approve the 2014 budget as presented and to approve the monthly maintenance fee of $113 per parcel and an additional $18 per parcel for the Lake A assessment.  The motion carried.

Appointment of Representatives to the SCCC:  Bob Toth stated that Seminole Lakes has been a member of the South Charlotte County Coalition since 2003.  The SCCC Bylaws state the goal of the coalition is to enable, enhance, and improve the quality of life for the residents of South Charlotte County.  Representatives are appointed by their Homeowner Association or Civic Association Boards.  Bob Toth moved, and Joe Ring seconded to appoint Bob Toth as the representative and Bob Murphy as the alternate to the SCCC.  The motion carried.

October 14:  Amending the Declaration of Covenants, Conditions, and Restrictions: Bob Toth stated that the Amended and Restated Bylaws were adopted at the March 2013 annual meeting, and the Amended and Restated Articles of Incorporation were approved at a special members’ meeting in May 2013. He added that at the September 10, 2013 Board meeting, the Covenants Committee made a recommendation to move forward with amending the Declaration citing it is very outdated.  Although difficult to develop an exact timeline or cost, it is anticipated this will take one year and cost $5000 for attorney fees and $2000 for voting materials and postage. Bob Toth moved, and Bill Murphy seconded to begin the process of amending the Declaration. The motion carried.

Approval of Landscape Projects: Bob Toth summarized the following landscape project expenditures: Greenscapes bid $835.63 for the removal and replacement of shrubs at the back gate; Southwest Lawn proposed $1340 (or an average of $446) to trim three oak trees; and Florida Tree bid $605 to trim 12 Washingtonians and one oak tree.  Bob Toth moved, and Bob Murphy seconded to approve all three projects at a total cost of $2780.63.

Approval of Additional Street Signs: Bob Toth reported that the Board gave approval at the September meeting to purchase an entry gate sign and four street signs. Since then, Joe Ring and Bill Murphy inspected all of the street signs, and 20 more need to be replaced.  Bob Toth moved, and Bill Murphy seconded to approve the bid from Sign Tech at a cost of $6056.20. The motion carried.

Back Gate Expenses: Bill Murphy reported on some back gate issues which involved rusted mounting bolts leaving the gate operation module loose on the concrete pad. In addition, he noted that the Fire Marshall recommended the installation of a Knox Box Key as a secondary emergency access method in addition to the existing “yelp” system. The key in the Knox Box can be used by emergency vehicles to open the back gate in the unlikely event the “yelp” system does not work. With labor and materials, the total cost was $969. Bill Murphy moved, and Bob Toth seconded to approve the expenditure of $969 for repairs and addition to the back gate. The motion carried. Bill Murphy stated the closed loop embedded in the asphalt has a short; thus holding the gate open long after a car goes through. The system must be repaired soon. Bill Murphy moved, and Bob Murphy seconded to spend up to $1000 on the repair of the loop. The motion carried.

September 10:  Golf Cart Batteries:  Bob Toth noted the golf cart batteries had to be replaced.  Bob Toth moved, and Joe Ring seconded to approve the purchase of new batteries for the POA golf cart at a cost of $676.94.  The motion carried.

Purchase of Signs:  Bob Toth noted a Habitat for Humanity truck hit and broke the “Stop 1 car at a time sign”.  It was replaced at a cost of $160.00. The street signs are aging and not all can be repaired due to their twisted condition. New signs to be purchased will be made from high density urethane having a life span longer than any type of wood.  Bob Toth moved, and Bob Murphy seconded to approve the purchase of one gate entry sign and four street signs from Sign-Tech at a cost of $1676.  The motion carried.

Landscape Projects:   Bob Toth advised that Jim Marchky gave an overview of the recent projects earlier in the meeting.  Bob Toth moved, and Bob Murphy seconded to approve all of the projects for a grand total of $3520.32.  The motion carried.

Flagpole Repairs:  Bob Toth reported that the flagpole needed some repairs.  Bob Toth moved, and Bob Murphy seconded to approve the proposal from Bates for the repairs, including the bucket truck, at a cost of $663.30.  The motion carried.

June 10:  Pool Stains:  Approximately 15 months ago, Howard’s Pool cleaned the stains on the bottom of the pool resulting in an improved appearance.  Due to the stains from the iron pipes and fertilizer blowing into the pool, cleaning the stains every 18 months would be advisable.  Bob Toth moved, and Bill Murphy seconded to approve the $1049 bid (same as 15 months ago) to clean the pool stains.  The motion carried.  Depending upon weather, it will be done in late November or early December. 

Directory Printing:  Bob Murphy moved, and Bob Toth seconded to approve the bid from Buffalo Graffix to print the 2013-2015 directories at a cost not to exceed $1700.  The motion carried.

Landscape Projects:  Bob Toth moved, and Bill Murphy seconded to approve the following:  7 crotons at guardhouse and mulching 7 live oaks at entrance and Burnt Store Road wall ($193.55), 15 shrubs at Burnt Store Road wall ($225.00), 35 shrubs at Acline Road wall ($464.00), mulch ($262.50), and removal of three bottlebrush trees ($250.00) for a total of $1,395.05.  Greenscapes will do the shrubs and mulching, and Florida Tree will remove the trees. The motion carried.

Management Agreement:  Bob Toth gave a detailed report that Star Hospitality Management has been performing numerous tasks for the POA.  Subsequent to adding duties and the Board preferring to extend the contract until the end of 2015, a 2.5% increase was proposed in the monthly fee by Star Hospitality.  The costs for copying, faxes, conference room rentals plus other functions would remain the same.  Bob Toth shared the differences between a bare bones contract and a more comprehensive contract as the POA has with Star. The Board and those committees that deal directly with Star Hospitality Management have all expressed their satisfaction.  Bob Toth moved, and Bill Murphy seconded to approve the Star agreement from July 15, 2013 to December 31, 2015 at a monthly fee of $6163.  The motion carried.

May 13:  Appointment of New Director:  Subsequent to Al DiSessa’s resignation as Treasurer and as a Director, the Board spoke to a few residents who might be interested in serving for the remainder of the term.  Mike Rodeheaver volunteered.  Bob Toth moved, and Bill Murphy seconded to appoint Mike Rodeheaver as a director to fill the unexpired term until the next annual membership meeting scheduled in March 2014.  The motion carried.

Appointment of a Treasurer:  Bob Toth moved, and Bill Murphy seconded to appoint Mike Rodeheaver as Treasurer.  The motion carried.

Coffee Mugs: 
Bob Toth advised that when the welcoming committee holds their get together for new residents, they hand out some items and documents including a coffee mug with the Seminole Lakes logo on it.  Additional mugs are needed.  Bob Toth moved, and Bill Murphy seconded to approve the purchase of  144  mugs at a cost of $3.00 each which includes shipping charges, screen and tax charges at a total cost of $432.69.  The motion carried.

Preventive Maintenance: 
Bob Toth stated that the POA has kept a maintenance agreement on the exercise equipment in the exercise room.  Bob Toth moved, and Joe Ring seconded to approve the maintenance agreement for $300.00.  The motion carried.

April 8:  Renewal of Pool Lease:  Bob Toth began his report by giving a brief history of the pool rental which began August 1, 2006.  He provided details on the lengths of the leases and applicable rental fees and other costs.  Bob Toth moved, and Bill Murphy seconded to enter into a three year rental agreement at $1000 per month rental, plus we pay operating expense and repair costs to equipment up to $500 and split the difference beyond that amount.  The agreement would be effective May 01, 2013 to April 30, 2016.  The motion carried.

March 25:  Amended and Restated Articles of Incorporation:  Bob Toth began the meeting with some opening remarks on how and when to present the proposed Amended and Restated Articles to the membership for a second vote.  Bill Murphy moved, and Bob Murphy seconded to present to the membership for a vote on the Proposed Amended and Restated Articles of Incorporation at a special membership meeting on May 13.  The motion carried.

February 11:  Suspend Voting Rights:  Bob Toth provided a brief summary regarding the POA’s right to suspend voting rights of owners delinquent more than 90 days per Florida Statute 720.305.5.  Bob Toth moved, and Bill Murphy seconded to suspend the voting rights of those owners delinquent in their fees more that 90 days.  The motion carried.

January 23:  Amended and Restated Articles of Incorporation and Bylaws:  Bill Murphy moved, and Fred Eyrich seconded to adopt the proposed Amended and Restated Articles of Incorporation, as provided in the January 17, 2013 packet from Becker & Poliakoff, and present to the membership for voting at the annual membership meeting. The motion carried. Bill Murphy moved, and Bob Toth seconded adopt the proposed Amended and Restated Bylaws, as provided in the January 17, 2013 packet from Becker & Poliakoff, and present to the membership for voting at the annual membership meeting. The motion carried. Al DiSessa moved, and Bill Murphy seconded that with respect to the Proposed Amended and Restated Articles of Incorporation and Bylaws, that the Board recommends adoption of both. The motion carried.

January 14:  Access Control Pay Increase:  Bill Murphy reported the last pay increase was January 1, 2011.  The 2013 budget can accommodate an increase to the staff despite no increase in the budgeted line item as the account has been over budgeted in past years.  Bill Murphy moved, and Joe Ring seconded to approve a 4% across the board increase retroactive to January 1, 2013.  The motion carried.

Replacement of Front Entrance Lights:  Bob Toth stated that the front entrance lamps are replaced annually.  Doyle Electric, who is familiar with the equipment and has a bucket truck, was hired for the project.  Bob Toth moved, and Bill Murphy seconded to grant post-approval for the $778.49 expenditure.  The motion carried.

Erosion near the Plaza:  Bill Murphy reported on the erosion on Lake F behind Arrowhead, a problem which started a couple of years ago.  Abbott came out and did some repairs.  After further erosion, they came back out and did some additional work at no cost.  Unfortunately, more erosion transpired following the past rainy season.  There was concern as to why this just started occurring after many years with no problem.  It was determined that there is a severe drainage problem on the Sweetbay Plaza side of the wall.  Bill Murphy noted he and Bob Toth met with the City engineer.  The outcome was the current owner agreed to take corrective action and has already hired an engineer.  The situation will be monitored.  Once done, repairs will be needed to repair the washout on Lake F.  Bill Murphy moved, and Bob Toth seconded to approve the proposed repair by Abbott at a cost of $1330.  The motion carried.

Bocce Ball Court Benches:  Joe Ring advised that to complete the project, two benches would be necessary for each end of the court.  Joe Ring moved, and Bill Murphy seconded to purchase two benches, made from recycled plastic, not to exceed a cost of $750.00.  The motion carried.

Front Sign Insurance Claim & Repair:  On January 6th, the wall was struck and damaged by a car.  A claim was filed with the driver’s insurance.  Bids were obtained to repair damage to the lettering, irrigation, lighting, shrubbery, and paint.  Option 1 totals at $3840.13, and option 2 is for $4697.50.  This is an opportunity to upgrade both the lights and lettering. Action Electric suggested LED lights which burn brighter and have low maintenance.  The second area for further consideration is lettering.  Overall, the letters are not in good shape. Ideally, the replacement of both sides would be desirable. Bill Murphy moved, and Joe Ring seconded to take advantage of this opportunity to upgrade and replace the lights and lettering on both sides at an approximate cost of $2750 to the POA after the insurance reimbursement.   The motion carried.


2012

November 13:  Adoption of the 2013 Budget:  On behalf of Al DiSessa, Bill Murphy presented the 2013 budget and reserve schedule.  The proposed budget is a balanced budget with $699,101 in income and expenses representing a 2.64% reduction from 2012. With support from the Operating Fund surplus, and the favorable impact of our recently completed Reserve Fund Study, the proposed budget represents a reduction in the Monthly Maintenance Fee from $118.00 per lot per month to $113.00 per lot per month.  The Lake A Maintenance Fee will increase from $16.00 per lot per month to $18.00 per lot per month.  All of this Lake A increase results from the Reserve Study which the board has adopted and has been imputed into our budget.  Bill Murphy moved, and Bob Toth seconded to adopt the 2013 budget as presented.  The motion carried.

Proposed landscape projects:  Bob Toth presented the following landscape projects for consideration:
            Pruning of shrubs away for the guardhouse, front entrance wall, and Acline Road wall by Greenscapes in preparation of the painting contract at a cost of $180.

           
Removal of a dead tree at 10488 Princess Court and prune a live oak at 26235 Feathersound (in bank foreclosure) by Greenscapes for a cost of $200. 
            Removal four overgrown century plants and replace with smaller ones by Greenscapes at the front entrance for a cost of $396.
            Greenscapes will plant 20 croton shrubs under the guardhouse window where overgrown shrubs obstructing the view were removed.  The cost is $226.
            Greenscapes will prune a large palm near the bocce court which has contributed to leaves in the pool and raccoon activity.  The cost is $400.
            Purchase bags of mulch at an approximate cost of $300 which volunteers will spread.  The cost includes the rental of the truck to deliver the mulch.
Funds are available from the common area maintenance category, and the total cost should not exceed $1,800. Bob Toth moved, and Bill Murphy seconded to approve all of the projects.  The motion carried.

Repairs to the irrigation system:  Joe Ring advised the main irrigation line at the front common area had a very bad leak.  Joe Ring moved, and Fred Eyrich seconded to approve the expense.  The motion carried.

Cleaning & Painting: front walls, sign wall, guardhouse, & back gate walls:  Bill Murphy reported the cracks have been repaired at all areas with an elastic material which should be long lasting.  They now need power washing and painting.  Three bids were sought.  Bill Murphy recommended using Florida Painters who would use Porter Paints.  The cost would be $1,950 with a three-year warranty.  Bill Murphy moved, and Joe Ring seconded to approve the proposal from Florida Painters.  The motion carried.

Fountain Repair:  Due to its age, construction, and high cost of recent repairs, Bill Murphy noted the fountain will need replacement in the near future. Bill Murphy moved, and Joe Ring seconded to approve the $455 repair.  The motion carried.

October 8:
 
Wall and Guardhouse Concrete and Stucco Repairs:  Bill Murphy gave a summary regarding the necessity to repair numerous cracks in the stucco and concrete on the walls of the guardhouse as well as the walls at the main entrance and the back gates. Bill Murphy and Joe Ring met with Concrete Maintenance Systems which proposed repair of 627 feet of cracks plus some holes using a flexible product with a guarantee of three years ($3220).  He would also apply a texture coat to match the existing walls.  A resident who owns a similar company presented a bid for $3585 with a one-year warranty.  Bill Murphy moved, and Al DiSessa seconded to approve the bid from Concrete Maintenance Systems at a cost of $3220.  The motion carried.

Pool Pump Motor Repair: 
Bob Toth announced the pool had a major pump equipment failure.  Bob Toth moved, and Al DiSessa seconded to approve the $1,400 for the repair.  The motion carried.

September
10:  Post approval to prune the large oak tree ($800 by Florida Tree) and cleanup of dead palm fronds & patch a hole near the Acline Road gate ($694.08 by Greenscapes):  After some brief discussion, Bob Toth moved, and Bill Murphy seconded to approve both projects already performed with the Board’s knowledge at the costs noted. The motion carried.

Prune 5 large palm trees & remove debris at the front entrance electrical & irrigation stations:  Bob Toth advised that bids were obtained from Greenscapes to remove or trim five large palms, plant a few shrubs to cover the area, and remove any debris would cost $1177.  To prune the five palms, plant the shrubs, and remove the debris, the cost would be $627.72.  Bob Toth moved, and Joe Ring seconded, to award the contract to Greenscapes in the amount of $627.72 to prune the five trees, remove the dead vegetation, and plant shrubs to screen the electric and irrigation systems.  Greenscapes will be requested to contact FP&L to prune a sixth palm tree that is near the power lines. The motion carried.

Pruning 43 large palms:  Bob Toth reported that every two years it is necessary to trim the palms adjacent to the plaza wall and the Acline Road gate.  Bids were requested from Southwest Lawn and Florida Tree.  The bids were similar.  Based on the recommendation of the landscape committee, Bob Toth moved, and Bill Murphy seconded to hire Florida Tree to prune the 43 palms at a cost of $1,700.  The motion carried.

July 23: 
Amending the Governing Documents:  Bob Toth gave an overview of preliminary work done on updating the POA governing Documents and the meeting with the attorney regarding process and cost.  The Documents are very outdated and even include a clause that can have a negative impact on the POA’s ability to collect past due funds at bank foreclosures.  Revising the Bylaws and Articles of incorporation are not difficult and can be done at the upcoming annual meeting.  Amending the Declaration will take a 2/3 affirmative vote on a notarized document.  This process will take longer and cannot be combined with the annual meeting ballots but will require a separate instrument.  The process could take up to 12 months to accomplish.  Our attorney provided an estimate of $5,000 to do the legal work.  Bob Toth moved, and Bill Murphy seconded to hire our attorney to begin work on updating the documents at a cost of $5,000 and to be charged to the legal budget line item. The motion carried unanimously.

Headwalls on Lake F:  Bill Murphy advised that Abbott’s performed some work on the headwalls at Lake F.  This was approved at the May Board meeting.  Recent heavy rains have caused a subsequent washout at a different shoreline and an additional $1,800 in extra work was needed to address this.  Unfortunately, a further problem arose in the same area.  Bill Murphy will discuss with Abbott how best to address.  Bill Murphy moved, and Bob Toth seconded to approve the additional $1,800 for the washout.  The motion carried unanimously.

Electric Meters:  During the recent installation of smart meters, the Developer discovered that he had been paying for a portion of the POA’s electrical usage since turnover.  He determined and provided documentation of Lake A usage totaling $1,517.17 and Burnt Store Road wall usage of a similar amount.  The Developer requested $3.034. It was agreed to provide a reimbursement of $2,500 as there is only one meter that serves both systems (golf course and Burnt Store wall system), and the POA’s irrigation system at that location has not worked on a consistent basis.  Subsequently, one of the meters was changed over into the POA’s name and another meter must be added for the Burnt Store Road wall usage.  The cost for the added meter installation would be $1,475.  Bob Toth moved, and Joe Ring seconded to pay the developer the amount of $2500 for back electrical usage, and $1475 for the POA to hire Action Electric to do the electrical work at the Burnt Store Road wall system.  It was clarified that the Lake A budget will be charged for the $1,517.17.  The motion carried unanimously.

May 14:  Procedure for requesting official records:  Bill Murphy, in conjunction with Joe Ring and Sherry Danko, developed a proposed procedure consistent with FL Statute 720.  Bill Murphy moved, and Al DiSessa seconded to adopt the following policy:

The official records of the POA are maintained by, and at the offices of, the Management Company.  The records are open for inspection and available for photocopying by association members or their authorized agents at reasonable times within 10 days after receipt of a written request.  Such request must be submitted by certified mail, return receipt requested, to the Secretary of the association.   Requests submitted in any other manner may, at the discretion of the Secretary, be returned to the requestor with a notification of the proper request process.  “Reasonable times” will generally be defined as within the normal business hours of the Management Company and at such time that authorized representatives of the Management Company or the association are available.  The Management Company and the association reserve the right to limit individual property owner’s right to inspect records to not less than once per month.

The Management Company and the association may impose fees to cover the costs of providing copies of the official records, including, without limitation, the cost of copying.  For copies made on the company’s copy equipment, up to fifty cents per page may be charged.  If more than 25 pages are requested, the company has the option of charging the actual cost, including employee time and administrative costs. 

NOTE:  The above does not apply to the most current board of director meeting minutes and most current monthly association financial reports.  These may be requested via email or normal US mail with the requested copy sent to the member in the same manner.  If US mail is used, a stamped, self-addressed envelope for the return of requested documents must be included with the request.

The following records are not accessible to members or parcel owners:

1.       Any record protected by the lawyer—client privilege as described in Florida statutes 90.502 and any record protected by the work-product privilege, including, but not limited to, a record prepared by an association attorney or prepared at the attorney’s express direction which reflects a mental impression, conclusion, litigation strategy, or legal theory of the attorney or the association and which was prepared exclusively for civil or criminal litigation or for adversarial administrative proceedings or which was prepared in anticipation of such litigation or proceedings until the conclusion of the litigation or proceedings.

2.       Information obtained by the association in connection with the approval of the lease, sale, or other transfer of a parcel.

3.       Personnel records of association employees, including, but not limited to, disciplinary, payroll, health and insurance records. 

4.       Social security numbers, driver’s license numbers, credit card numbers, electronic mailing addresses, telephone numbers, facsimile numbers, emergency contact information, any addresses for a parcel owner other than as provided for association notice requirements, and other personal identifying information of any person, excluding the person’s name, parcel designation, mailing address, and property address, unless the owner has previously consented in writing to the disclosure of protected information described in this paragraph.

 After some very brief discussion, the motion carried.

Cleaning of Burnt Store Road Wall:  Bill Murphy reported the wall is in bad shape. Bill Murphy moved, and Fred Eyrich seconded to hire Preferred Pressure Cleaning as a cost of $750.  Discussion included comments on: touch up painting in bad areas and raising the height of the wall when replaced. The motion carried.

Correction of Typographical error in October 2011 minutes:  Bob Toth reported the October 2011 minutes were approved with a typographical error of two numbers in the minutes discovered during preparation of the audit.  Sherry Danko referenced the numbers found in the early part of Bob Toth’s October report which included the typos in the October minutes.  The actual motion made was correct.  Bob Toth moved, and Al DiSessa seconded to correct the typo error of $51,680 to the correct number of $56,180 and to correct the revised storm water drainage system revised replacement value from $281,680 to $281,180.  Discussion included the following: the fund balance is certified in the audit and Al DiSessa directed the accumulated reserve interested to be allocated by the CPA during the audit and not during the year.  The motion carried 4 “yes” votes to 1 “no” vote (Fred Eyrich).

Proposal to repair headwalls on Lake F:   Bill Murphy reported on the risk of two headwalls potentially collapsing on Lake F.  Although one is in worse condition than the other, it seemed advisable to have both repaired at this time.  Bill Murphy moved, and Joe Ring seconded to hire Abbott’s Backhoe (the contractor most familiar with the lake system repairs) to repair the headwalls at a cost of $4,370.00.  The motion carried.

Pruning palm trees:  Bids were obtained from Greenscapes ($1080) and Southwest Lawn ($1300) to trim 42 palm trees along the plaza wall adjacent to Lake F in response from owner requests to clean the area.  Next year, an amendment to the Greenscapes contract for this will be considered.  Bob Toth moved, and Al DiSessa seconded to accept the Greenscapes bid.  The motion carried.

Removal and replacement of dead shrubs and a tree:  The landscape committee had submitted a proposal for the removal and replacement of dead shrubs and a tree at a cost of $1432.06 from Greenscapes.  Bob Toth moved, and Bill Murphy seconded to approve the proposal.  The motion carried.    Bob Toth also noted that Greenscapes submitted a “no cost” bid to remove and relocate some bougainvillea at the entrance area and plant 50 Zanzibar crotons with a value of $743 as a gift.  Joe Ring moved, and Fred Eyrich seconded to accept the “no cost” proposal.  The motion carried.

Updating the governing documents:  Bob Toth noted that Jack Porter had made an earlier request to obtain a bid from the attorney for Phase 1 of the document update.  Bob Toth moved, and Bill Murphy seconded to authorize obtaining a bid from the attorney to review the proposed documents for Phase 1.  Discussion included the following: obtaining the necessary votes, approaches to obtain approval, and cost to develop a bid.  The motion carried.

Common area irrigation repairs:  Joe Ring gave an overview of the repairs needed for the common area irrigation systems some of which had not been working in several years.  Joe Ring moved and Al DiSessa seconded to approve $1372.65 for the repairs.  The motion carried.

April 9:  Cleaning & Painting of Burnt Store Road Wall and Installing Fence near Burnt Store Meadows:  Bill Murphy reported the widening project is nearing completion, and it’s time to begin addressing these issues. One issue to be addressed immediately is the openings at both ends of the wall.   With the vegetation removed, it is much too easy to walk into the community off of the street.  Bids were obtained but did not meet the criteria.  One was for $540, and the other was for $1600 plus permit costs.  Bill Murphy and the Maintenance Chair will explore further.  In order to expedite this, Bill Murphy moved, and Joe Ring seconded to approve an expenditure of up to $750 to install a six-foot chain link fence, with a top rail, at the south end of the Burnt Store Road wall.  Brief discussion included the following: it was agreed the gap needs closing and comments were made about repair of the wall itself.  The motion carried.

Pruning palm trees on common property:  Annually, the budget provides for pruning oak trees and palms on common property.  The Landscape Committee surveyed the area and recommended eight trees be trimmed.  Bids were sought.  Southwest Lawn proposed $730.  With a proven record of good service, they were awarded the project.  Bob Toth moved, and Bill Murphy seconded to post approve this request as the work was completed last week as there was not a March board meeting, and complaints were received from residents to do the pruning.  The motion carried.

Maintenance contract for the gate systems:  Bill Murphy reported the POA has a total of five gates which are beginning to show their age.  In the past, there was a maintenance agreement, and he was recommending one be once again put into place.  Routine maintenance should help the equipment from breaking down. Bill Murphy moved, and Bob Toth seconded to enter into an annual maintenance program contract with Sunstate Gate, at an annual cost of $490.  The motion carried 4 “yes” votes to 1 “no” vote (Al DiSessa).

Front entrance fountain light repair/replacement: Bill Murphy moved, and Joe Ring seconded to purchase the new fountain light module with installation at a cost not to exceed $900.  The motion carried 4 “yes” votes to 1 “no” vote (Al DiSessa).

February 13:  Reserve Study:  Star obtained proposals from three companies for reserve studies.  All will require information on how the current replacement values and remaining lives were arrived at.  The bids received were:  $1750, $2150, and $2285.   The low bid does include a $150 per hour additional charge if meetings, etc. go beyond the anticipated three hours.  Bob Toth advised he spoke to all three companies and reviewed sample studies.  Based on this information and Star’s recommendation, Bob Toth moved to hire McQueen Engineering at a cost not to exceed $2150.  Al DiSessa seconded the motion.  After some very brief discussion, the motion carried.

Cleaning & Painting of Burnt Store Road Wall and Installing Fence near Burnt Store Meadows:  Fred Eyrich noted the wall looks bad and needs to be cleaned and painted.  Fred Eyrich moved to obtain three bids to have the wall pressure washed and painted.  The motion was not seconded.  Fred Eyrich noted there is approximately a 10-foot opening near Burnt Store Meadows allowing anyone to enter the property.  He recommended installing chain link fence here.  Fred Eyrich moved to obtain bids to install the 10-foot piece of fence.  The motion was not seconded.  Bill Murphy noted the wall is a maintenance issue and will be looked at by the committee after completion of the road work.  The County and contractor will be approached about cleaning the wall.  The committee will also look at the wall gap near Burnt Store Meadows and noted there may be others as well.

Replacement of Uniform Shirts:  Bill Murphy stated it is time to replace the uniform shirts in order to maintain a clean and professional appearance.  In addition, he wanted to purchase some additional shirts (4) for the patrols.  Bill Murphy moved, and Al DiSessa seconded to approve the purchase of 25 uniform shirts for a cost of up to $750 plus tax.   Bob Toth inquired as to why four extra shirts when there are already 12 volunteers.  Fred Eyrich did not see the need for shirts for the volunteers.  The motion carried 3 “yes” votes to 1 “no” vote (Fred Eyrich). 

Access Control Bar Codes:  Bill Murphy reported the initial supply of 1,000 bar codes purchased two years ago has been depleted.  If 1,000 or more are purchased, there would be a cost savings of 10 cents each.  However, as that supply would last for many years, the savings would be marginal.  Bill Murphy moved, and Fred Eyrich seconded  to purchase 250 bar codes at a cost of $825 plus tax.  The motion carried.

Exception to the Access Control Rules:  Bill Murphy reminded owners that rules were adopted at the October 2009 meeting which stated that persons owning property in Seminole Lakes were eligible for bar code entry.  It came to Bill Murphy’s attention that Jack Stephenson, the single largest property owner, did not have a bar code.  He was subsequently given one.  He also noted that Rob Stephenson and Mark Wetzel access the community at least daily.  Bill Murphy added that it makes no business sense to tie up the access control staff to deal with their legitimate passage daily as part of their business interests and activities.  Bill Murphy moved, and Al DiSessa seconded to approve providing Rob Stephenson and Mark Wetzel bar codes.  Fred Eyrich read from the original rule and noted his disagreement. The motion carried 3 “yes” votes to 1 “no” vote (Fred Eyrich).

January 9:  Pool Stains:  Bob Toth reported that he is receiving increased complaints from residents about the unsightly stains on the bottom of Pool. Bob Toth moved, and Bill Murphy seconded to approve hiring Howard’s to remove the stains at a cost of $1,049.  The motion carried.

2011

November 14:  Landscape Maintenance Agreement:  Bob Toth summarized the procedure for the bidding process for the landscape contract. Specifications were detailed, and a firm two-year price was requested in the RFP. Three contractors were asked to bid:  Southwest Lawn, Valley Crest, and Greenscapes.  After initially agreeing to bid, Southwest Lawn declined.  After meeting with Jim Marchky and Bob Toth, Valley Crest submitted a professional proposal.  Greenscapes, already familiar with the property, submitted their proposal as well.  Valley Crest bid $312,296 annually, and Greenscapes bid $281,760 for the same timeframe.  Greenscapes matched their expiring two year agreement.  Based on the bids received, Bob Toth made the motion to award a new two year contract for landscape services to Greenscapes for the period January 01, 2012 through December 31, 2013 at a cost of $281,760 annually. Bill Murphy seconded.  After some brief discussion, the motion carried unanimously.

Addition to the Guardhouse:  Bill Murphy reported he is recommending an addition to the guardhouse to house the new golf cart with enough room for the Christmas decorations and generator.  With assistance from Star, bids were obtained from three contractors.  Estimates were $17,200, $17.500, and $28,500.  Bill Murphy added that it would be important to maintain the same roof and sidewall lines as the existing structure.  Because the estimates are a wide range, Bill Murphy recommended obtaining architectural drawings so that the contractors may bid on the exact same specifications.  He previously thought the addition would cost about $25,000 but hoped it would now cost under $20,000.  Fred Eyrich indicated he thought the $28,000 too much money to spend on this.  Al DiSessa recommended Huff Architects. Permitting would be necessary. Al DiSessa moved, and Bob Toth seconded to approve spending up to $1,000 to obtain processional architectural drawingsThe motion carried.

October 10:  Transferring the 2010 Operating Surplus into the Storm Water Management System Reserve:  Bob Toth advised the 2010 operating surplus was $51,680.  Annually, the membership votes to rollover the surplus to avoid a potential tax liability.  At the March 2010 annual meeting, the membership voted to formalize reserves.  Ten components were identified, and no additional reserves can be added or deleted without membership approval.  Reserve contributions are accumulated using the remaining useful life formula.  In January 2011, the Board rejected a motion to transfer the 2010 budget surplus into the reserves.  The directors who voted “no” felt the reserve study did not support additional funding.  However, it has come to light that the replacement cost for the storm water drainage system is too low.  Bob Toth reviewed the system with an engineer from Bonness, Inc., the contractor working on Burnt Store Road. That engineer previously worked on the design of the system while employed with Johnson Engineering Co. As a point of clarification, we only reserve for the system that is on POA property and not that portion owned by the golf course. Although it would be unlikely to need to replace the entire system at one time, the engineer recommended that the current replacement cost be increased.  The POA can accommodate for this increase without a change to the monthly fee by funding the increase with the 2010 surplus.  The CPA has confirmed that neither the Statute or IRS rules mandate how the surplus is used.  Bob Toth moved, and Bill Murphy seconded to approve the increase of the Storm Water Drainage System replacement cost to $281,680 and transfer the $51,680 into the fund.  Fred Eyrich asked if an engineering study was done.  Bob Toth said no, but the engineer he did speak to previously worked for the firm involved with the initial development of the system.  Bill Murphy added the cost of a comprehensive engineer’s study would likely cost close to the amount of the transfer. An owner expressed concern about being responsible for the entire system and felt the Developer should also be held accountable.  Sherry Danko indicated she felt the replacement cost of the drainage system should be increased.  The motion carried 3 to 1 (Fred Eyrich voted no.)

September 12:  CERT/Guardhouse Golf Cart:  Bill Murphy discussed the unreliable condition of the golf cart purchased used in 2006.  Two mechanics have indicated a major overhaul is needed at a cost of $2,000 or more.  Bill Murphy does not feel that to be a good investment. The current golf cart would have a trade-in value of $200-$400.  A golf cart with a dump body is preferred.  Bill Murphy moved, and Al DiSessa seconded to allow up to $6,600 to purchase a refurbished electrical golf cart with a dump body.  An owner present strongly recommended a gas powered unit due to his concern about charging during storms. Al DiSessa favored a gas-powered cart.   The motion carried 2 to 1 (Al DiSessa voted no.)

Guard Visibility:  Bill Murphy gave an overview of the potential benefits of providing for the “guards” to periodically patrol through the community.  It is expected that their presence, in uniform, will have a positive impact on deterring possible mischief-makers.  The added visibility to residents would be reassuring.  The cost would be minimal: less than $750 per year for one hour per week.  Bill Murphy moved, and Bob Toth seconded to add one hour of guard time per week for purposes of added patrol in the community, with hours to be scheduled randomly.  This would be implemented after the golf cart situation is resolved.  Bob Toth noted he felt it could positively impact the speeding problem.  Al DiSessa indicated the proposed 2012 budget could sustain the expense.  One owner added that one hour per day would be beneficial.  Al DiSessa agreed.   Bill Murphy responded that if the added patrol has a positive result, an increase in patrol coverage could be explored.  The motion carried.

July 11:  Burnt Store Road Proposed Tree Planting: The landscape committee met with Powell’s and feels they can deliver a quality tree at the lowest price. Six will be planted near the wall.  Two will be planted on the south side of Seminole Lakes Blvd. near the exit.  Al DiSessa recommended paying for this project from available operating monies rather than the landscape reserve.  By planting these trees, the POA will settle the earlier tree trimming violation from the City as well as benefiting the POA.  Bob Toth moved, and Bill Murphy seconded to award the contract to Powell’s Nursery in the amount of $2,514.50 to plant eight live oaks trees.  Fred Eyrich asked about a warranty—it is one year. An owner thanked the board for planning to have two trees planted at the entrance.  The Board responded that they were up against a deadline.  Also, the plans are meeting the requirements of the City.  The motion carried.

Management Agreement: Bob Toth moved, and Bill Murphy seconded to enter into a new two–year contract with Star effective July 15, 2011 at a monthly fee of $6013.  The motion carried.

Printing Phone Books: Fred Eyrich moved, and Bill Murphy seconded to approve the bid from Buffalo Graffix to print the phone directories at a cost not to exceed $1550.  The motion carried.

Director Oversight Assignments:  The first order of business was to address the Secretary position. Bob Toth moved, and Bill Murphy seconded to appoint Al Disessa as (Interim) Secretary.  The motion carried.

May 9:  Speeding in Seminole Lakes:  On May 5th, the Board had a workshop to discuss options on how to proceed against the ever growing problem of speeding and running stop signs.  Walkers, bikers, dog walkers, and others find themselves jumping off the road to avoid being hit.  Drivers continue to speed not paying attention and are distracted by cell phone conversations. In January and February,  “Buck slips” were distributed to 2000 drivers asking them to obey the speed limit and stop signs.  As the problem continues to escalate, the Board agreed some action must be taken.   Bill Murphy moved, and Fred Eyrich seconded to have the Board contact the City of Punta Gorda about establishing an agreement with the Punta Gorda Police to ticket speeders inside the community and to establish a Committee to investigate the feasibility of speed bumps, speed humps, rumble strips, etc.

April 11:  Investment Proposal: At the March 23rd workshop, the Board determined that the previously approved investment committee was unnecessary since all our investments should adhere to three basic criteria.  One, they should contain zero risk of principal; two, be fully insured by the F.D.I.C; and, three, provide interest income at prevailing market rates.  Al DiSessa made a motion to reverse the Board’s previous approval for the creation of an Investment Sub-Committee and for the Board of Directors to continue, as in the past, to manage the investments within the parameters of the above-mentioned 3-point criteria. Fred Eyrich seconded the motion.  Bob Toth noted this was an appropriate and conservative position to take.  The motion carried.

Pool Lease Renewal:  The proposed renewal for May 1, 2011–April 30, 2013 reduces the rental amount to $1,000 per month for the first year and $900 per month for second year.  The POA will pay the first $450 of repair costs with amounts beyond that being split between the developer and the POA.  All other terms and conditions remain the same.  Bob Toth moved and Bill Murphy seconded to approve the renewal of the pool rental agreement for two years per the afore-mentioned terms.  The motion carried.

February 14:  Seminole Lakes Roads: Fred Eyrich reported that several directors are receiving complaints regarding the sealcoating of the roads last August. Fred Eyrich advised he spoke with the Florida Rep for Nyera, the manufacturer for Paveshield, the product used to sealcoat. It is possible that the weather conditions, water table, and drying and curing time between coats may have caused the Paveshield to disappear along the road edges and also cause the staining on the driveways. Fred Eyrich moved, and Linda Huber seconded to have a letter sent to D & G Sealcoating & Striping to arrange an inspection of the problem areas and develop a plan to remedy. Bill Murphy stated there is a 15 month warranty and expects complete satisfaction from the vendor. The specifications did not call for the second coat to the edge of the road and that may be a contributing factor. The motion passed unanimously.

January 10:  Al DiSessa moved, and Bill Murphy seconded to transfer the operating surplus into the reserve funds. Discussion followed regarding the pros and cons of this proposed action. Al DiSessa preferred not having the monthly fee increase and decrease each year. Linda Huber did not agree the fee would have to increase automatically following a decrease. Bill Murphy agreed with Al DiSessa and felt the looming inflation would cause a significant increase in replacement costs in the reserve items. Bob Toth stated that the reserves were properly funded and we are following the Florida Statue requirements for annual funding, which is reflected in this year’s budget. One owner asked if the Reserves were properly funded and Al DiSessa said yes they were. Another resident stated that if the Reserves were properly funded at this time, they would prefer to have a monthly reduction now and the audience agreed with applause. The vote was called, and the motion failed 2 "yes" votes to 3 "no" votes (Linda Huber, Bob Toth, and Fred Eyrich).

Investment Proposal: Al DiSessa gave an overview of the various CDs and money market accounts housing the reserve funds in four different banks. Interest income has dropped significantly in recent years due to the drop in interest rates. Al DiSessa recommended a new approach to garner the best interest rates possible and minimize the need to run from bank to bank to maintain account levels under the FDIC limits. Al DiSessa moved, and Bill Murphy seconded to open an account at Merrill Lynch, start moving reserve monies into FDIC insured Merrill Lynch accounts, and establish an investment committee to develop a written investment policy to recommend to the Board. There was considerable discussion. Comments included the following: suggest modification until investment committee is in place and has made recommendations; what is Al DiSessa’s relationship with Merrill Lynch (he has a personal account there); check with other firms in the area; look at terms and conditions of the agreement; etc. Bill Murphy suggested amending the proposed motion to first establish the strategic investment committee to bring information to the Board. Al DiSessa modified his motion as follows: move to establish an investment committee made up of residents with some experience in financial investments and the Treasurer (there was discussion on the size but ultimately no limit was specified as part of the motion), to research various local investment firms, to help formulate an investment policy of where and how to invest the reserve monies, and to report back to the Board.  Bill seconded the motion, and the motion carried.

2010

November 8:  Access Control Pay Increase for 2011: Linda Huber advised the access control staff had not had an increase since 2008. Linda Huber moved, and Bill Murphy seconded to approve a 4% increase for one Supervisor and a 3% increase for all others. The approximate cost is $2,800 and has been budgeted. The motion carried.

June 14:  Road Sealing Project: Bill Murphy reported that he researched both D&G Sealcoating and Char-Lee, their proposed bids, including materials and application procedure. He also researched the previously suggested rejuvenator but did not feel it would be beneficial. Although $5,000 more than Char-Lee, he felt it was the better bid. They will do routine cracks and hole filling. Bob Toth moved, and Fred Eyrich seconded to approve the $40,000 bid from D&G. The motion passed unanimously. A schedule would be developed and shared with the owners.

May 10:  Front Entrance Irrigation Repair: Bob Toth advised there was a serious irrigation break on May 1st at the front entrance. The sprinkler control box failed causing the irrigation pump to run continuously. The pressure broke some two inch sprinkler lines. Jay Huber obtained two bids. Quality Irrigation Services submitted the low bid of $681.75. Greenscapes was $100 higher. Bob Toth moved, and Linda Huber seconded to approve the $681.75 bid from Quality Irrigation. The motion carried.

Access Control Gate Repair: Linda Huber reported a lightening strike on April 26th hit the front entrance gate power source. Sunstate Gate came out, and installed a backup battery power source, ordered the replacement equipment, and installed it on April 28th. The total cost of materials and labor was $664.00. Linda Huber moved, and Fred Eyrich seconded to approve the purchase. The motion carried.

April 12:  Stop Signs: Fred Eyrich advised *four replacement stop signs were needed. Fred Eyrich moved and Linda Huber seconded to approve the purchase of four stop signs at a cost of $179 each. The motion carried. *Amended at May 10, 2010 Board Meeting to three stop signs.

February 8: Proposal for Common Area Mulch: On behalf of Jim Marchky, Bob Toth presented the request for 300 bags of red mulch at a cost of $2.00 per bag for the common areas. The landscape committee, with volunteers, will put the mulch down to save on labor costs. Bob Toth moved, and Linda Huber seconded to purchase the mulch at a cost not to exceed $650 with tax. It was noted the mulch does not include toxic chemicals and may even be purchased at a lesser cost. River rock was suggested, however, river rock is known to have a negative impact on the plants. The motion carried.

Boundary Fence: Fred Eyrich presented two bids (Michael Cole: $570 and Greenscapes: $1500) to clean around the downed boundary fence and re-erect the fence near the front entrance. Fred Eyrich moved, and Nick Cole seconded to approve the bid from Michael Cole at a cost of $570. Some owners present expressed their concern about Michael Cole. The Board responded that he would not be paid until the project was satisfactorily completed. The motion carried.

Resident, Developer, & POA Carp Purchase: In order to minimize the weed and algae growth, it is beneficial to maintain sterile carp in the lakes. As a three part project: several owners, the developer, and the POA will be sharing the cost of introducing carp into the lakes. At a cost of $481.50, Bob Toth moved, and Nick Cole seconded to purchase 50 carp for lakes A and E for the POA. Proper allocation of the fish between the two lakes will be addressed. Owners participating in the adopt-a-fish program were thanked. The motion carried.

Telephone Binders: June Toth advised the POA was in need of some new telephone binders due to new owners requiring them and just general deterioration. June Toth conveyed that Buffalo Graffix offered the best price combined with the personalized insert cover page. Joe Ring moved, and Fred Eyrich seconded to approve up to $900 for the 100 three-ring binders with inserts. The motion carried.

Lake G Shoreline: Bill Murphy reported that there was erosion under the cart path near Lake G. Two bids were obtained one from Abbott ($570) and Taylor Contractors ($1200) to repair. Bob Toth moved, and Joe Ring seconded to approve the bid from Abbott’s to repair. The motion carried.

Pavement Repair at Guardhouse: Bill Murphy discussed two quotes (Taylor Construction: $2785 and Sunland: $1950) for a pavement repair near the guard house. Bob Toth moved, and Linda Huber seconded to approve the $1950 bid from Sunland contingent upon getting specific details noted in the contract. The motion carried.

2009

December 14: Fence Resolution: Linda Huber gave a report on Becker & Poliakoff’s response regarding the Association’s position going forward on fences within the community. The definition of a fence was presented. The Covenants Committee recommended that a resolution, drawing a line in the sand and re-defining fences, be adopted. Linda Huber moved, and Fred Eyrich seconded to adopt the following resolution:

        WHEREAS, the Board of Directors wishes to reaffirm the provisions contained in the Declaration and recognizes its obligation to ensure adherence to said provisions and to grant no exception to the above-reference restriction.

                                        NOW, THEREFORE, it is hereby resolved as follows:

                                        1. The above provisions are herein incorporated by this reference.

2. A fence is any structure erected on any portion of a Lot within the Community
which is intended to screen, decorate, enclose, contain or separate all or any
portion of said lot.

3. From this date forward, the Association will strictly enforce its restriction on the
installation of fences. Fences erected prior to the date of this Resolution will be
grandfathered-in and will be deemed approved and ratified by the Board of
Directors as they preceded this Resolution, but may not be replaced.

                                        4. Notice of this Resolution shall be provided to all Unit Owners promptly upon its
                                        adoption by the Board of Directors.

Discussion took place as follows: Nick Cole expressed his concern about grand-fathering in the 32 fences and what would happen as the properties were sold—Linda Huber advised if the fence was in good condition it remained, if it was in bad condition, it would be removed; it was noted that some felt the structures around the air conditioning units were not fences; Nick Cole took exception to the word "screening"; hedges are not fences; deteriorating fences must be removed; this issue will be enforced like other covenant restrictions. The motion carried.

November 9: Nick Cole moved, and Linda Huber seconded to adopt the proposed 2010 budget at a rate of $118 per parcel and $16 per parcel for the Lake A assessment. There was no discussion. The motion carried.

Oversight Director Bob Toth gave an all inclusive report about the Association’s landscape contract history beginning with Southwest Lawn, moving to TruGreen, and currently with Greenscapes. Over the years, services have been added and refined. For 2010-2011, Greenscapes agreed to reduce their price and were able to do so due to a slight reduction in irrigation inspections and a new mix of chemicals being used. After some additional discussion, Bob Toth moved, and Fred Eyrich seconded to approve the 2010-2011 Greenscapes contract at an annual two-year cost of $281,760. The motion carried.

Bob Toth moved, and Linda Huber seconded to approve the purchase of the NordicTrack unit or similar model at a cost not to exceed $1,000 plus tax. The motion carried

Nick Cole reported on his review of the reserves accumulated over the past years. He noted that because the Developer did not create the reserves, our Documents did not require reserves, and the membership had not voted to require reserves; the accumulated reserves did not have the restricted use the Association would likely prefer. Past Boards had good intentions in developing the reserves, but an official approval by the membership is still required. Nick Cole moved, and Linda Huber seconded to direct Star to develop a resolution to protect the specific reserve categories and have ready for a vote at the March 2010 annual meeting. Bob Toth noted that the association did get $325,000 from the Developer at turnover of the common areas to residents; however, that money was not reserves but return of excess assessments from residents. $200,000 was used to repair eroded shorelines and it cost $145,000 to repave the roads. The motion carried. 

October 12: Nick Cole gave a detailed Power Point presentation regarding the Access Control Committee’s recommendation for improving the existing system. The report included details of the review process, the committee findings, details of the evaluation process for new equipment, safety concerns, costs, summary details, and their recommendations. These included: replacing the transponder system with a bar code system, adding a tag recording video camera for the front gate, add face camera for the visitor entrance gate, add general view camera to capture all incoming activity at entrance gates, and change back gate to exit only. Nick Cole advised the project could be funded with reserves and would be phased in to allow owners to become accustomed to the new system. Nick Cole moved, and Linda Huber seconded to accept the recommendations of the committee and purchase the equipment and installation at a cost not to exceed $25,000. The motion passed.
 

Nick Cole felt this was the appropriate time to set policy for who may obtain barcodes as we transition into the new system. Nick Cole moved, and Linda Huber seconded to approve the following bar code policy:

            Bar code entry is available for motor vehicles legally licensed for operation on Florida public streets as follows:
            Vehicles registered to the person (s) whose name appears on the Seminole Lakes property deed
            Vehicle of spouse not on deed
            Other vehicles with a valid Florida registration showing a Seminole Lakes address
            Renters over 18 years of age with an approved rental agreement of three months or longer

Bob Toth asked about renters getting approval. Linda Huber advised there is a process for renters and the owner can obtain the rental approval form on the website, complete and submit to Star Management. A question was asked if residents will have to purchase the new barcode and was told the initial bar code for owners is included in the $25,000 and subsequent codes could be purchased under $5. The bar code system would have an internet interface and could be managed from any location. The motion carried.

June 8: Architectural Review Board Form- Fred Eyrich moved, and Joe Ring seconded to approve the new form with the suggested revisions. 

May 11: Rule Change: Inasmuch as the pool, tiki hut, and exercise room are rented, it was necessary to make the following rule change. Linda Huber moved, and Nick Cole seconded to adopt the following Rule Change as amended during discussion:

"2.  Amenities:  The POA has executed a lease agreement with the Developer for the use of the following amenities:  community swimming pool, tiki hut building and exercise room.  These facilities are for use by eligible POA members and their guests.  A Pool Committee, sanctioned by the Board of Directors, has developed rules governing the use of these amenities and will monitor their usage.  The aforementioned rules are posted on the Seminole Lakes website and at the pool for reference.  All persons using the pool, tiki hut, and exercise room are required to comply with said rules and regulations.  Failure to do so, may result in expulsion from the area and loss of future use.

The golf course and tennis courts are private property and fee maintained.  Please contact the Pro Shop (639-5440) for membership and guest fee information."

May 11: Collection Policy Amendment: Nick Cole moved, and Linda Huber seconded to approve the following resolution to the Seminole Lakes Collection Policy:

"As authorized by Article VII, Section 1 (b) of the Association Bylaws, the Board of Directors hereby resolves that any member whose assessment balance is past due in excess if 90 days shall have their voting rights and use of any recreational facilities controlled by the Association suspended for as long as their assessments remain past due. The Management Company is directed to inform the member of such suspension. Seminole Lakes Property Owners Association Financial Policy and Procedure No.001-001 is revised accordingly."

Feb 9: Roofing Material Clarification: Linda Huber reported there as a Scribner’s error in the language of her rule adopted in January. In order to clarify the language, Linda Huber moved and Bob Toth seconded the following language: "#24 Roofs. A. All residences shall have tile roofs. Said tile shall be of high quality (code compliant clay or cement tile, stone coated steel tile, or metal tile, no shingles or flat aluminum metal roofs permitted) commensurate with the purpose to develop the property in order to enhance and protect the value, attractiveness and desirability of the parcels. Written approval from ARB must be obtained prior to installation."

Jan 12: Roofing Materials: Linda Huber moved to amend Rule # 24 as follows (underline is revision): #24 Roofs. A. All residences shall have tile roofs. Said tile shall be of high quality (code compliant clay tile, stone coated steel tile, or metal tile, no shingles or flat aluminum roofs permitted) commensurate with the purpose to develop the property in order to enhance and protect the value, attractiveness and desirability of the parcels. Written approval from ARB must be obtained prior to installation.

Jan 12: Renewal of Pool/Activities Center Lease: Nick Cole made a motion to enter into an agreement with the Developer for a two year lease as per the details explained by Bob Toth. Linda Huber seconded the motion. The motion was voted on and passed unanimously.

Linda Huber made a motion to ask the residents to vote at the March Annual Meeting if they wanted the Board to pursue an option to purchase the pool facilities/activities center from the Developer. Joe Ring seconded the motion which passed unanimously.

Jan 12: Burnt Store Road Expansion: Bob Toth made a PowerPoint presentation on a 377 square feet of land located behind the homes on Serenoa Count adjacent to the wall and Burnt Store Road that the County requires for a drainage easement when Burnt Store Road is expanded. The County is not buying the land; they are only purchasing the easement rights and the POA Board does have the authority since it is not a land sale. The 377 square feet was appraised at $640 but as an incentive, the County is offering $1640 and if the offer is not accepted by January 20, 2009, the POA will be named as a defendant of condemnation proceedings. Linda Huber made a motion to sell the easement rights of the 377 square footage to the County for $1640. Joe Ring seconded and the motion passed unanimously.

2008

Sept 8: Political Signs: The Board received a request for permission to place a political sign on a resident’s property until Election Day. The resident asked that the issue be placed on the agenda. Linda Huber moved, and Nick Cole seconded to deny the request for placement of a political sign citing Covenants Article V. Section 5. The motion to deny the request carried.

Sept 8: Collection Procedure: Nick Cole presented a power point presentation on a proposed financial policy and procedure for collections in the POA. Payments are due on the first of every month. The process includes a friendly reminder on the 20th day if the maintenance fee remains outstanding. If still unpaid on the 31st day, interest is added and a delinquency letter is mailed. On the 46th day, if still outstanding, a final demand letter is sent. If payment is not received prior to the 61st day, the account will be sent to the attorney for a 45-day notice of lien. A lien will be filed if payment is not made within 45 days and will be accompanied by a 45-day notice of foreclosure. If payment remains outstanding after 45 days, the attorney will pursue foreclosure. Nick Cole moved, and Linda Huber seconded to approve the collection procedure. The motion carried.

June 9: Insurance: Bob Toth gave a presentation regarding insurance. Dan Langone, Bob Toth, and Sherry Danko reviewed the policies in order to make recommendations. Due to the poor service of the current insurance agent, Seminole Lakes will be changing to Time Insurance. For 2008-2009, the Board will be able to get wind coverage for the guardhouse, wall, signage, gates, lights, golf cart, and irrigation at an added cost of approximately $4500. Full insurance coverage is required by the Covenants. Linda Huber moved, and Joe Ring seconded to approve moving the policies to Time Insurance and approve the liability and property coverage as presented. It was noted that reserves could cover any property or wind deductible. The motion carried. The new polices will take effect July 7, 2008.

April 14: New Director: Bob Toth announced that Al DiSessa resigned from the Board. The Board was in agreement that the candidate receiving the next highest number of votes (after Al DiSessa at the annual meeting) should be appointed. Linda Huber moved, and Nick Cole seconded to appoint Joe Ring to the Board to fill Al DiSessa’s vacant position which will expire March 2010. The motion carried unanimously.

April 14: Common Ground Usage: Nick Cole presented a summary of the Common Ground Usage Rules. Linda Huber moved, and Nick Cole seconded to approve the Rules as amended to exclude the restrictive language about the front entrance. The motion carried unanimously.

Feb 11: Pool Rental Agreement: Bob Toth reported that the current pool agreement will be expiring April 30, 2008. After mentioning the various activities that take place at the pool area as well the positive impact on the real estate market, Bob Toth asked the Board to consider renewing the lease for one additional year (5/1/08-4/30/09) at the same rate of $1,200 per month plus operating costs. Jay Ward moved, and Al Disessa seconded to extend the contract for one year. It was noted that Reliable Homes makes a monthly profit of about $600 per month. Also, the cost of major repairs is split between the POA and the Developer. The motion carried.

Jan 14: Amenities Purchase: Jay Ward read from some prepared remarks about the need for a vote to empower the Board to spend up to $32,000 to research the amenities purchase. Jay Ward moved, and Dan Langone seconded that Star Management place the following issue on the ballot to be considered at the March 10, 2008 Annual Membership meeting: The Seminole Lakes POA Board of Directors be empowered to conduct certain studies and investigations into the purchase of the amenities of Seminole Lakes Country Club. The Board is permitted to expend funds not to exceed thirty two thousand dollars ($32,000). Authority for these studies expires within six months of approval of this issue. Approval of a majority of the parcels voting "yes" would determine approval of the vote. The Board discussed the vote requirement at length. All but Linda Huber were in agreement of the simple majority. Sherry Danko made a brief comment regarding the quorum requirements. Bob Toth noted the vote for this expenditure was not required by the Documents or the Statute. Rather, the Board felt the issue of significant importance and wanted to have an official sense of the people before spending money on research for the potential purchase. In response to residents’ questions; Bob Toth stated that if the golf course was closed, it would not deteriorate to an unsightly condition. Litter, trash and debris would not be allowed to accumulate and the grass must be cut so it is not higher than 12 inches. A City ordinance, Section 10.1, explains this in detail (copy available from Star Management). Additionally, if the golf course was closed (or even if it is not closed) homes or condos could not be built on it. The property is restricted only to golf course use and is so stated in our Covenants and in a number of the City Ordinances. It is also so stated in the plats on file with the City. We are the only ones that can amend our Covenants and the City would not change the ordinances or final plats. Numerous owners expressed their concerns or support of the vote itself, the purchase itself, and the voting requirements. The vote carried 4 to 1 with Linda Huber voting "no" due to a majority vote rather than 2/3’s vote.

2007

Dec 10: Amenities Purchase Presentation: After presentation and discussion, Al DiSessa moved, and Jay Ward seconded to table further discussion until the January 2008 Board meeting. The motion carried.

November 13: Reserve Calculation: As part of the budget approval process, there was discussion regarding the calculation process for determining reserves. In order to establish a standard for the Association, Linda Huber presented a resolution adopting Remaining Useful Life and Threshold Funding as the methodology for calculating reserves for Seminole Lakes:

WHEREAS, the Seminole Lakes Board of Directors initiated funding for capital expenditures and deferred maintenance in 2002 on an annual basis based on the estimated useful life and estimated replacement cost of each major component of the commonly owned assets of the Association, and

WHEREAS, the Association’s Board policy is to calculate funding requirements for future major repairs and replacements over the remaining useful lives of these components based on such replacement cost estimates where amounts previously accumulated are also considered in determining the annual funding requirement and interest income is retained by the replacement fund, and

WHEREAS, the Association’s Board conducted an independent study during the preparation of the 2007 operating budget to estimate the remaining useful lives and replacement costs of the components of common property for the Association where replacement costs were based on the estimated costs to repair or replace the common property components as of the date of the review, and

WHEREAS, the Association’s Board evaluates its reserve amount annually through professional estimates for replacement and renewal of components, and

WHEREAS, the Association’s Board methodology has been to use Remaining Useful Life and "Threshold Funding" which is establishing a reserve funding goal of keeping the total reserve balance above a specified dollar or percent funded amount, therefore,

RESOLVED, based on the CAI Institute’s four funding methods, the Seminole Lakes POA Association has adopted the principle of Threshold Funding as the standard for the reserve components with the overall component fund target of at least 70% to be maintained (the calculation used to determine percent funded for each fund is: the fund replacement cost X effective age divided by estimated useful life, that number divided into fund balance at end of year).

Linda Huber moved, and Dan Langone seconded to adopt the resolution. The motion carried.

Sept 10: Ad Hoc Committee for the Amenities: Jay Ward began discussion on the possible purchase of the amenities by the POA. He stated that the Board has no formal opinion at this time. Jay Ward added that the Association attorney advised this would be a major undertaking and clearly not easy. He noted that Becker & Poliakoff indicated the preliminary legal costs would be in the $10,000 range. Jay Ward moved, and Dan Langone seconded to approve the following: Skip Slattery and Dave Osweiler to head an ad hoc committee to investigate the purchase of the amenities from the developer. The committee will be responsible for the following: establish a timeline for the proposed purchase; set up meetings with the POA Board with representatives of banks, golf course management consultants, and any appraisers that might do an appraisal in the future; develop rough numbers related to cost per parcel for the purchase of the amenities; and if possible, determine operating costs and potential profit/loss from the amenities operation. The committee would be empowered to enlist as many additional members as they may deem necessary. The committee would not be permitted to expend funds at this time. Discussion continued as follows: 2/3 positive membership votes would be necessary for the purchase and for financing. Most Association-owned courses are private, not public. It would be difficult if not impossible to obtain all of the votes needed for the various issues, especially amending our documents since they do not provide for owning and operating a public golf course. The committee needs to be knowledgeable of the documents and the statues. The storm water drainage system on the developer property is a major concern due to shoreline and headwall erosion and possible violation of SWFWMD permit requirements. It would have to be resolved before any amenities purchase. It was suggested that the committee have five to seven members with golfers and non-golfers. The ad hoc committee should not restrict its discussions with one bank and one golf course consultant. The negative impact on real estate sales must be considered. One owner felt the Board should not sanction this committee. The committee would be looking to see if the amenities purchase (all or part) would be feasible. A business plan would have to be created and address all issues and concerns. Owners were reminded to focus on the motion, not the details of the committee’s duties. The committee should check other courses and associations who own courses. The Board voted, and the motion carried.

May 14: Pool Rental Agreement: As reported by Bob Toth, at the March 12th meeting, the Board approved a motion to move forward and negotiate a new pool rental agreement if the terms were as good as or better than the prior agreement. This was accomplished, and an agreement was signed for the period of May 1, 2007 to April 30, 2008. The Board members each signed off on the agreement. In light of this, Bob Toth requested a motion to ratify their earlier decision. Al DiSessa moved, and Dan Langone seconded to approve the new rental agreement. The motion carried. The rent is $1200 per month plus taxes plus the cost of reimbursement to the developer for operating costs. For major repairs over $500, the cost will be shared 50/50 between the POA and the developer. Galen Price agreed to chair the pool committee.

May 14: Rules & Regulations: Linda Huber advised that after the proposed Rules & Regulations changes were published in the April Grapevine and discussed at the April Board Meeting, those changes were going to be presented for Board approval by Nick Cole, Chairman of the Covenants and Governing Documents Committee. Nick Cole gave a comprehensive report on the proposed rule changes. He presented them in four segments to be considered for approval by grouping. The first area dealt with the cleanup of some general language issues only and no content change. These involved meeting dates and contractor language. Linda Huber moved, and Jay Ward seconded to approve the segment of the language changes. The motion carried. Area two addressed the documentation within the rules of various regulations that the membership already follows. These include: removal of the fining language as it is not allowed, adding the approval of painting and hurricane shutters to the ARB, fishing policy of catch and release, and adhering to the speed limits. Linda Huber moved, and Jay Ward seconded to approve the segment of documenting current policies being practiced as noted. The motion carried. Area three involved the golf cart rules. The proposed changes included the requirement of headlights, turn signals, windshields and changing the minimum age of 16 to 14 for driving carts, insurance for use of carts other than going to and from and while on the golf course, and reporting reckless endangerment due to bad driving on golf carts. Linda Huber moved, and Jay Ward seconded the motion to approve the afore-mentioned additions to the golf cart rules. Significant discussion followed from both the Board members and the audience. There was clear opposition to the requirement of turn signals despite the statute requirement for their use after sunset and before sunrise. The vote failed. Dan Langone moved, and Jay Ward seconded to keep the current golf cart rules in place and only change the age requirement from 16 to 14. The motion carried. The final area dealt with hurricane shutters. Discussion included the timing of the installation of the shutters, types allowed, impact on fire fighting and police entry, code violations, and sense of security versus same single access for burglars and owners in the house. Most owners were not in favor of a policy limiting the time of installation. The Committee recommended a June 1 to November 30 deployment of shutters with consideration for exceptions by the Board. Bob Toth noted that Burnt Store Isles and PGI do not have policies. He also stated that the State will likely create a policy next year. It was on their docket this year but time did not allow for any policy formation. No motion was made to approve the shutter policy. It was decided to wait until next year to see what the State Legislature develops. Nick Cole thanked the committee for their efforts.

May 14: Common Area: Al Disessa read from some prepared comments regarding the use of the common area regarding an incident of cutting the grass to a very low level without prior approval from the Board that was done by two individuals to use for bocce courts. The Covenants require approval before making a change to the common elements. There was significant discussion from the directors and the membership about the use of the area. It was agreed that the condition of the grass ha improved due to hand watering. Al Disessa moved, and Dan Langone seconded to retract the letters mailed to the two owners regarding the cutting of the common area grass. Discussion followed. Al Disessa stated a responsible spokesperson should present a proposal to create a bocce court location in the community away from the front entrance. Jay Ward noted that a lot was learned from this episode. Howard McCormack reported that bocce and horseshoe courts were investigated in the past but nothing filled the need on the common ground. Nor was the developer interested in renting or selling land for this purpose. Al Disessa amended his motion to state that letters should be sent to the two owners indicating that no further action (sod replacement) would be necessary and that it would be appreciated if they refrained from any further mowing of the common ground. The motion carried. Dan Langone indicated that he and Jay Ward would meet to discuss a location and prepare a proposal to submit to the Board for consideration.

2006

Oct 9: Benches:  Sandy Blaesing reported that a number of owners had expressed an interest in installing benches in the community. She noted that placement location, materials, and costs needed to be researched. Owners added comments about preferred locations (near the entrance to watch the fountain, intersection of Feathersound and Seminole Lakes Blvd., and near the Acline Road entrance), investigating consignment shops for used benches, and see no need for benches at all. Sandy Blaesing moved, and Dan Langone seconded to form a bench committee of 2 to 3 people, led by Joe Gartner, to gather information regarding type, placement location, maintenance, and cost and report back to the Board. The motion carried unanimously.

Aug 14: Appointment of Director: Due to the resignation of Bob Foiles from the Board, Linda Huber moved, and Al DiSessa seconded to vote by secret ballot to appoint Dan Langone or Bob Mack to fill the vacancy on the Board. The motion carried. Sherry Danko distributed ballots to the Board. She collected the ballots and tallied the vote. Sherry Danko announced Dan Langone as the new member of the Board. Bob Toth asked Dan Langone to join the Board at the table. Bob Toth also announced that Dan Langone would oversee the insurance, telephone, and election committees.

July 10: Real Estate Sign Proposal: Linda Huber spoke on complaints received regarding real estate signs. The Covenants Committee did some research and presented a proposed sign policy for our Rules & Regulations which is in compliance with the Covenants. Linda Huber suggested that one sign no larger than 6" X 8" may be placed at the front of Seminole Lakes Country Club entrance off of Route 41 which states "OPEN HOUSE". The realtor may provide maps of Seminole Lakes to the guard House with the open house so marked to be given to any visitor requesting entry for the purpose of visiting the open house and one sign (no larger than 6" x 8") showing the open house may be placed on the residents’ front lawn. No other items may be displayed. Any and all material used for an open house shall be picked up at the end of the day. Sandy Blaesing moved, and Bob Foiles seconded to approve the policy. One owner inquired about the number of signs for multiple agents. Linda Huber read the applicable passage from the Covenants which allowed for one sign per agency. The motion carried.

July 10: Swimming Pool: Bob Toth gave a detailed slide presentation Pool Proposal on entering into a rental agreement with Seminole Lakes, Inc. to rent the pool, tiki bar, and exercise room for $4,000 per month for six months. The agreement would be contingent upon completion of several repairs and upgrades as well as agreement on the document language. Sandy Blaesing moved, and Linda Huber seconded to approve the rental arrangements. The motion carried.

June 12: Treasurer’s Report: Motion Number 1:
Whereas
, we have been advised by our attorney that the imposition of a $25.00 penalty for the late payment of monthly assessments is not provided for in our Declaration of Covenants, Deeds, and Restrictions, and

Whereas, it is not proper or appropriate for our governing documents to be in legal conflict with each other, and
Whereas
, Article III, Section 10 of our Declaration of Covenants, Deed, and Restrictions does provide for the imposition of interest from the due date at the highest legal rate,
Now therefore
, I would like to make a motion the Rule #18 in our Rules and Regulations be amended to read as follows:

18. Monthly Assessments: Assessments are due the first of every month. Any homeowner who is delinquent on their monthly payment will be charged interest from the due date at the highest rate. (Article III, Section 10).

Linda Huber seconded, and the motion carried.

June 12: Burnt Store Road Expansion: Bob Foiles stated that the expansion project along Burnt Store Road is moving ahead faster than expected. In response to the noise resonating from the traffic, Bob Foiles moved to accept the following resolution and send to the appropriate governing bodies:

Whereas, Seminole Lakes Property Owners Association, Inc. does not appear on the list of Property Owners Association who were present at the hearings on the Burnt Store Road expansion; and
Whereas
, our residents living along Feathersound Drive and Serernoa Court would be impacted by the Burnt Store Road expansion project, and
Whereas
, reliance on a natural vegetation barrier is subject to fires or other destruction and may be less effective over time;
Therefore, be it resolved
, that the Seminole Lakes Property Owners Association, Inc. go on record as requesting consideration of the installation of a Sound Barrier Wall along Burnt Store Road adjacent to Seminole Lakes; and
Further Resolved
, that the Seminole Lakes Property Owners Association, Inc. further request that such a Sound Barrier Wall be installed prior to the actual road work begins on that section of the roadway; and
Further Resolved
, that a copy of this Resolution be forwarded to the Charlotte County Commissioners, City Council of Punta Gorda, and all planning bodies involved with the project.

Sandy Blaesing seconded, and the motion carried

May 8: Attorney Review: Bob Foiles suggested a change in attorney’s who specialize in HOA’s issues especially with the on going development of the Seminole Lakes Plaza around Sweet Bay. Bob Foiles moved, and Linda Huber seconded to change to Becker & Poliakoff for the Association’s attorney. Owner comments included concern regarding the distance of the attorney office and the review of documents by the past or present attorney. The motion carried.

May 8: Rental Policy Review: The Board has been advised by the attorney that the rental policy adopted at the February 13th POA Board Meeting charging $100 is not valid as it is not in our Covenants. Linda Huber moved, and Sandy Blaesing seconded to nullify the rental policy form, and $100 fee adopted at the February 13th meeting. The motion carried.

Linda Huber introduced a rental procedure which would require the homeowner to screen the prospective lessee and submit a Rental Application form between the Homeowner and the Lessee to the Board. The agreement states that the Homeowner has provided copies of the Declaration of Covenants, By-Laws and Rules and Regulations to the lessee and the lessee signs agreement to abide by all of the Governing Documents. The Board receives a copy of all signed documents and acknowledges same and provides Star Management with copies. Linda Huber moved, and Sandy Blaesing seconded to approve this policy. The motion carried. The Rental Policy and Application form can be obtained through Star Management or the Seminole Lakes Website: www.slccfl.com

May 8: Review of Liens/Foreclosures: Al DiSessa introduced two letters to be used for delinquencies and final notice to pursue foreclosure. Al DiSessa moved, and Sandy Blaesing seconded to approve the letters. One owner commented on liens currently in process. The motion carried. Al DiSessa moved, and Sandy Blaesing seconded to begin the foreclosure process for two owners who have large outstanding amounts. The motion carried.

May 8: Priority Responses: Sandy Blaesing moved, and Bob Foiles seconded to approve CERT’s recommendation for the priority responses system and use of colored tape. The motion carried.

February 13: Ballot Questions: Mike Hirsh read each ballot question for consideration for the annual meeting.

Question #1: Capital Improvement Fee. Sandra Blaesing motioned, and Bob Toth seconded, to put the capital improvement fee on the ballot with the original $1600 cap. The motion failed with two "yes" votes (Toth and Blaesing) and three "no" votes (Hirsh, Kineke, Verhagen). Mike Hirsh motioned, and Almira Kineke seconded to put the capital improvement fee on the ballot without a cap; $4.00 per thousand; $1000 minimum and no maximum. The motion carried with three "yes" votes (Hirsh, Kineke, and Verhagen) and (Toth and Blaesing) voted "no".

Question #2: Vote Requirement for Amendment Change to the Declaration of Covenants. Mike Hirsh motioned, and Almira Kineke seconded to include the vote to change the number of votes required to amend the Declaration of Covenants. The amendment would change the required two-thirds affirmative vote of all the parcels, to two-thirds affirmative vote of those casting votes. The motion carried with three "yes" votes (Hirsh, Kineke, and Verhagen) and two "no" votes (Toth and Blaesing).

Question #3: Designation of Reserve Funds. Mike Hirsh motioned, and Almira Kineke seconded to include the vote on the designation of reserve funds. The motion carried with three "yes" votes (Hirsh, Kineke, and Verhagen) and two "no" votes (Toth and Blaesing).

Question #4: Rollover of 2005 Surplus Funds. Mike Hirsh motioned, and Almira Kineke seconded to include the vote on the rollover of the 2005 operation surplus. The motion carried unanimously.

Golf Cart: A reliable gas golf cart is necessary for the CERT team and maintenance committee to operate. Mike Hirsh stated that the present cart dated to 1981 and was in constant need of repair. Therefore, Mike Hirsh motioned, and Sandra Blaesing seconded to spend $3500 plus tax to purchase a better golf cart. The motion carried unanimously.

Realtor’s List: After some discussion, Mike Hirsh made a motion that no realtor cards would be permitted in the guard house and guards on duty shall not pass out any realtor’s cards. No list of Seminole Lakes owner/realtors would be distributed. Almira Kineke seconded the motion which passed unanimously.

Grapevine Ad Rates: Sandra Blaesing motioned to keep the Grapevine ad rates at their present level. Bob Toth seconded. It passed unanimously.

Rental Application: Almira Kineke motioned to include the rental application in the Rules & Regulations. Mike Hirsh seconded. The motion passed with three "yes" votes (Hirsh, Kineke, and Verhagen) and two "no" votes (Toth and Blaesing).

2005

November 28: Members Vote: Mike Hirsh motioned and Almira Kineke seconded a motion to invalidate the recent members vote regarding the rental application and the capital improve fee. The motion passed unanimously.

October 3: Disposal of Minutes: Bob Toth moved and Sandra Blaesing seconded to approve the minutes as distributed with the following addition: "A motion was made and unanimously passed to transfer $51,108.02 from the reserve accounts to the operating account. These monies were operating surplus dollars previously moved to the reserve accounts". The motion carried.

September 12: Night Time Visitor Protocol: Mike Hirsh presented a resolution regarding night time visitors and the procedure the access control staff must follow. Mike Hirsh moved to approve the resolution, Almira Kineke seconded, and the motion carried unanimously. The motion reads as follows:

NEW RULES FOR NIGHT TIME VISITOR ACCESS TO SEMINOLE LAKES

"It’s hereby resolved that during hours of darkness, visitors to Seminole Lakes residents must be pre-cleared for entrance by a phone call from their hosts to the guardhouse. If a visitor arrives who has not been pre-cleared, the visitor will be asked to wait while the guard calls the host resident and obtains clearance. Without such clearance, visitors will not be permitted to enter Seminole Lakes during hours of darkness."

New Attorney: Nick Verhagen discussed the merits of using Jamie Costello of Fort Myers as the new Association attorney. After some discussion, Almira Kineke motioned to engage Mr. Costello. The motion was seconded by Mike Hirsh and passed unanimously.

Rental Problems: It was noted that there are an increasing number of rentals in Seminole Lakes. The Board wishes to be more proactive in regulating the rentals. Subject to attorney review by Jamie Costello, Almira Kineke moved, and Mike Hirsh seconded to approve the following motion: "There will be a rental application made to the Board with a fee of $100.00 (form attached). No more than two rentals per year will be allowed". The motion carried unanimously.

Capital Improvement Fee: A discussion on the need for a capital improvement fee took place detailing the benefits to the Association by collecting a fee from new purchases of homes. It was agreed that Jamie Costello would review the implementation of fees before any collection be enacted. The motion made by Mike Hirsh and seconded by Almira Kineke was to institute a capital improvement fee on any purchaser other than an existing Seminole Lakes resident buying another home within the Association. The fee would be $4.00 per thousand of the sales price with a minimum of $1,100 and a maximum of $1,600. Star Hospitality Management would be paid a fee of $100 for providing the estoppel information. On behalf of the Association, the fee would be collected by Star in the same manner it collect its present estoppel fee. The motion carried unanimously.

June 13: By proper motion by Mr. Toth, seconded by Ms. Blaesing, it was unanimously approved to send the proposed amendments to the membership by printing in the Grapevine for review and comments.

By proper motion by Ms. Kineke, seconded by Ms. Blaesing, it was unanimously approved to terminate the management contract with Benson’s, with the effective 30 day notice.

By proper motion by Ms. Kineke, seconded by Ms. Blaesing, it was unanimously approved to accept the contract with Star Hospitality Management.

By proper motion by Ms. Kineke, seconded by Mr. Toth, it was unanimously approved to negotiate with the Developer to acquire the swimming pool, tiki bar and fitness center from the developer.

April 11: By proper motion by Ms. Kineke, seconded by Mr. Toth, it was unanimously approved to eliminate the use of the handyman and allow the Maintenance Committee take over all maintenance duties.

By proper motion by Ms. Kineke, seconded by Mr. Toth, it was unanimously approved to eliminate the purchase of light bulbs for residential light poles and to finish using the current inventory on hand.

By proper motion by Ms. Kineke, seconded by Mr. Toth, it was unanimously approved for management to provide the Board with only one Board Package rather than a set for each Board member which include copies of all correspondence and other informational paperwork and to provide the package to Mr. Verhagen, who in turn, will distribute any copies needed to the rest of the Board.

By proper motion by Ms. Kineke, seconded by Mr. Toth, it was unanimously approved for management not to create or enter into work orders/contracts without first discussing the matter with the Board.

By proper motion by Ms. Kineke, seconded by Mr. Toth, it was unanimously approved to amend the above motion by inserting under contracts, the words "which has a cost" and to insert "with a member of the Board", and include the words "except in emergencies where lack of action will cause inconvenience or threaten the welfare of any owners, or would result in increased cost or damage." With the above amendments, the motion would now read as follows: "By proper motion by Ms. Kineke, seconded by Mr. Toth, it was unanimously approved for the management not to create or enter into work orders/contracts which has a cost without first discussing the matter with a member of the Board, except in emergencies where lack of action will cause inconvenience or threaten the welfare of any owners or would result in increased cost or damage.

By proper motion by Mr. Hirsh, seconded by Ms. Kineke, it was unanimously approved the Social Membership Liaison Committee appointed by the previous Board President will be immediately dissolved.

March 14: Rescind Architectural Fee of $5.000: By proper motion by Mr. Thayer, seconded by Mr. Hayes, the Board rescinded the authorization of $5,000 to explore the purchase of Tract A.

Rescind Commitment of $11,500 for Engineering Study: By proper motion by Mr. Thayer, seconded by Ms. Bodnar, the Board rescinded its authorization for $11,500 for an engineering study to be conducted by DMK Corp.

Authorize Contract for $2,100 to replace roof on Guardhouse: By proper motion by Mr. Thayer, seconded by Mr. Hayes, the Board authorized an expenditure of up to $2,100 for total roof replacement at the entry guardhouse.

Ratify Agreement with Seminole Lakes Inc. for Contribution for Road Repairs and Guard Salaries: By proper motion by Mr. Thayer, seconded by Mr. Hayes, it was approved to ratify an agreement with Seminole Lakes Inc. for $20,000 to be paid over 10 years at $2,000 per year for Seminole Lakes, Inc. contribution for long term maintenance of the road. It was indicated by Mr. Glindmeier this represents a 20% contribution over 10 years for repaving the roads which is estimated to be $150,000 every 15 years. The agreement will be reviewed by the association Attorney.

The motion was amended and further moved to establish a Community Liaison with Seminole Lakes, Inc. and Frank Glindmeier was appointed to the post to conduct liaison activities for ongoing items of mutual interest between the Association and Seminole Lakes Inc. regarding Pool Issues and other issues of common interest.

By proper motion by Ms. Bodnar, seconded by Mr. Cotyk, the Board recessed for continuation of the Annual Members meeting.

2004

December 13: Engineering Study for Reserves: By proper motion by Mr. Hayes, seconded by Mr. Cotyk, a Reserve Analysis Study was authorized for all Reserve items.

Approval of Fee for SWFWMD Permit: Referencing a memo from Jack Stevenson dated May 27, 2003, a copy of which is attached to and made a part of these Minutes, by proper motion by Mr. Thayer, seconded by Ms. Bodnar, it was moved to contribute to Water Use Permits for Southwest Florida Water Management District paid by Reliable Homes. It was approved to reimburse Reliable Homes the amount of $2,287.78 with a cover letter indicating that the Association assumes no responsibility for the management of the water system or any penalties incurred under Reliable Homes’ management of the use of these permits. The motion carried with Mr. Cotyk and Mr. Hayes dissenting.

Retain the Services of our Present Auditor: By proper motion by Mr. Hayes, seconded by Ms. Bodnar, it was approved to remove fixed assets from the Balance Sheet. The motion passed with Mr. Hayes dissenting.

November 8: Approval of Greenscapes 2005 Landscaping Contract: By proper motion by Mr. Hayes, seconded by Ms. Bodnar, it was unanimously approved to renew the contract with Greenscapes for 2005 landscaping at a cost of $294,940.

Ratify street Lighting contract for Front Entrance: By proper motion by Mr. Thayer, seconded by Ms. Bodnar, it was unanimously approved to accept the contract with Doyle Electric at a cost of $18,545 to provide new lighting for the entrance.

Sod: By proper motion by Mr. Thayer, seconded by Mr. Hayes, it was unanimously approved to install 20,000 square feet of sod in the common areas at .45 cents a square foot.

October 11: Umbrella Insurance Addition. By proper motion by Mr. Thayer, seconded by Mr. Hayes, a premium of $4,575 for the umbrella replacement rider was unanimously approved.

September 1: By proper motion by Mr. Thayer, seconded by Mr. Hayes, it was approved to authorize the contract with Greenscapes for debris removal. A copy of the contract is attached. By proper motion, it was approved to not contract with Bates for this service.

August 31: By proper motion by Mr. Cotyk, seconded by Mr. Thayer, it was unanimously approved to accept the proposal from Bates & Company Construction, Inc. to remove all debris from front yards and roadways to a location identified and approved for all local agencies, including but not limited to Highway 41 South of the complex.

By proper motion by Mr. Cotyk, seconded by Mr. Thayer, it was unanimously approved to have counsel contact the City for reimbursement of any funds spent to clear the roads.

August 14: By proper motion, it was unanimously approved to accept the proposal from NTTI in the amount of $22,000 for cutting down and topping trees on the east side of the intersection of Seminole Lakes and Stillwater.

August 9: Ratify Planting Contracts: By proper motion by Mr. Thayer, seconded by Mr. Cotyk, it was unanimously approved to accept the proposals with Greenscapes.

By proper motion by Mr. Hayes, seconded by Mr. Cotyk, it was unanimously approved to accept the contract with Lake Doctors at an initial cost of $450 and $300 monthly thereafter for maintenance of all the lakes and lake shores under Association control – Lake A and certain portions of Lakes D through H.

A motion to ratify the decision to add a rider to our insurance policies to guarantee that any volunteers doing work for the POA are covered in the event of an accident or injury and increasing the umbrella liability policy from 1 million to 10 million dollars was made by Frank Glindmeier and carried.

June 14: Post Light Bulb Replacements: By proper motion by Mr. Hayes seconded by Ms. Bodnar, it was unanimously approved to purchase light bulb replacements to be kept at the entrance shack.

By proper motion by Mr. Thayer, seconded by Mr. Cotyk, it was unanimously approved to adopt the compliance policy attached to these minutes and made a part hereof.

Correspondence: By proper motion by Ms. Bodnar, seconded by Mr. Hayes, it was unanimously approved, since the Grapevine will not be published in June, to send a letter to owners enclosing a copy of the Minutes, the President’s Report, the Treasurer’s Report, a copy of the Compliance Policy, a notice that the POA and its designated agent, Greenscapes, has the right to enter property for the purposes of changing the sprinkler timer for adequate watering, and a copy of the Motion to Intervene.

June 10: Settlement with Seminole Lakes, Inc.: A motion was made by Marvin Hayes to accept the settlement with Seminole Lakes, Inc. which was seconded by Helen Bodnar. A question was asked by Bob Cotyk as to whether or not the rewording of the agreement had been submitted to Association attorney for review. Frank Glindmeier responded that it had been submitted to the attorney three weeks prior but there had been no opinion from the attorney. Frank Glindmeier also noted that the rewording was limited to a statement about the construction of the wall beginning 40 days after Final Judgment. With no other discussion, the Board voted 3 (Frank Glindmeier, Marvin Hayes, and Helen Bodnar) to 1 (Bob Cotyk) in favor of a settlement agreement with Seminole Lakes, Inc. concerning Tract C. There was one abstention (Max Thayer).

Rights of Access and Parking: The issue regarding Article 10, Section 2, access and parking policy of non-residents which was tabled at the March annual meeting and deferred to the present meeting was discussed. The legal opinion was inconclusive. A motion was made by Max Thayer to table the issue until the lawsuit of Tract C is resolved and then re-approach the issue with the owner of the golf course at a later time. Motion was seconded by Marvin Hayes and motion was carried by unanimous vote of the Board.

Contact with POA Attorney: Bob Cotyk made a motion to allow any Board member, through the Board President or property manager as contact person, to get legal advice for POA matters without the consent of Directors. Motion was seconded by Max Thayer. After a brief discussion, the motion carried by a 4-1 vote.

Grapevine Advertising Plan: a proposal from Al DiSessa, Communication Committee Chairman and editor of the Grapevine, came before the Board. The proposal consisted of free advertising for residents and ad pricing for inserts and service ads in the Grapevine. A motion was made by Marvin Hayes to accept the proposal from Al DiSessa, except for the provision relating to committees, which was seconded by Helen Bodnar. The motion carried by unanimous vote of the Board.

Award of the Management Contract: A motion was made by Bob Cotyk to award a multi-year management contract to Bensons, Inc. which was seconded by Marvin Hayes. The motion was passed by unanimous vote of the Board.

April 12: A motion was made to accept the new procedures and content for the Grapevine Newsletter by Max Thayer and seconded by Helen Bodnar. A vote by the Board was unanimously approved.

March 8: Dick Swett moved to consider the 19mph speed limit, and Almira Kineke seconded the motion. Discussion followed. Bob Toth indicated he thought the change was beneficial to the community. A member of the audience inquired about the cost to change the signage. Jay Huber responded that the committee would be making new numbers to adhere to the old signs and would no more than $25-$50. The audience applauded. Dick Swett moved to revise his motion to approve the 19mph speed limit (rather than consider), and Almira Kineke seconded the motion. The Board voted unanimously to pass the 19mph speed limit.

February 9: Lakes and Roads: Jim Guard reported that the Committee has requested the contractor to repair a few areas where a previous repair has failed. The headwalls were recently stabilized on Lake A and completed under budget. Erosion on Lake D will be limited as recent plantings begin to spread. A quote from Earth Balance for $4,565 to plant 8300 plants around Lake A in May was presented. The project is to prevent additional erosion and is required by Swiftmud. Dick Swett moved to approve the bid. Dan Langone seconded the motion, and it was passed unanimously.

Landscaping: Pat Hart reported the Committee met with Greenscapes twice during the month. The committee visited some homes invaded by carpet grass. Removal would require Round-Up and re-sodding and is not covered by the contract. The committee revisited the Laurel Oaks sign and made some changes to their original plans. The Committee recommended irrigation and plantings totaling $685.00. They also requested $545.00 for irrigation and plantings for the Burnt Store wall area. Finally, the Committee requested $250 for rebuilding a large pump on the common ground. Dan Langone moved to approve the three requests. Dave Osweiler seconded the motion. Discussion followed on the feasibility of a re-built pump versus new as well as the additional irrigation and plantings. Dan withdrew his motion and moved to approve the pump repair only. Dick Swett seconded the motion. The Board passed the motion unanimously.

Creative Arts: Gayle Morris discussed the success of the January 29th picnic and encouraged residents to participate in the March 7th walk-about. The Committee’s Treasurer, Marvin Aronow, requested Board approval to open an account and also asked for $200 for the account. Dick Swett moved to approve the request. Dan Langone seconded the motion. Discussion followed, a vote was taken, and the motion passed.

Almira Kineke announced the upcoming Candidates night on March 2nd. She moved to support the forum every year (Anticipated cost is $175.00) Dick Swett seconded, and the motion passed unanimously.

January 13: Almira Kineke moved and then amended her motion to accept the proposed Rules & Regulations as amended, with asterisk notation for items covered under the covenants. Dan Langone seconded and the motion passed unanimously.

Dan Langone moved and Dick Swett seconded that committee reports be summarized in the minutes and copies of the reports to be maintained in the permanent file. This is recommended to reduce the number of pages and associated cost to publish and distribute the minutes. The motion passed unanimously.

2003

December 8: Dick Swett moved that any resident wishing to enclose their lanai must first obtain a permit from the City and then submit a written request to the Architectural Review Committee for a final decision. The motion was seconded and discussion followed. A vote was taken and the motion passed unanimously. The motion reads: Any resident wishing to install an enclosed lanai must obtain a building permit to insure that you conform to the current building codes of Punta Gorda. Following the obtaining of the permit, you are required to submit your written request for the building change to the Architectural Review Committee for their approval. Any denial by the Architectural Review Committee will be reviewed by the full Board before any final decision is made.

David Osweiler moved to expend $17,000 from the reserve account to repair Lake A. The motion was seconded. A vote was taken and passed unanimously. In addition, David Osweiler moved to expend $1,000 from the operating budget for the Lake E repair. The motion was seconded. A vote was taken and passed unanimously.

Dick Swett moved to pass a motion limiting use of an attorney for POA business. Dan Langone seconded the motion. Discussion followed. A vote was taken and the motion passed (Kineke-no, Langone-yes, Osweiler-Yes, Swett-Yes, Toth-yes). It reads as follows: No member of the POA Board of Directors, Committee Chairman, or Property Manager is authorized to contact any law firm seeking advice or legal opinion for POA purposes at POA expense without first discussing the matter with the Directors. A majority vote of the Directors will dictate whether authorization is in order. In an emergency, the President will have emergency approval but must within 3 days, notify all Board Members.

November 10: Appointment of Director: Bob Toth stated that Dan Langone had offered to fill the vacancy on the Board. Dave Osweiler made a motion to appoint Dan Langone to the Board. Bob Toth stepped down from the chair and seconded the motion. After concern by Almira Kineke and discussion, Bob Toth called for a vote: Dave Osweiler, yes, Bob Toth, yes, Almira Kineke, abstained. The motion passed.

Greenscape Contract: Bob Toth reviewed the Greenscape contract for 2004.A two year contract has been negotiated at a fixed price as of January 1, 2004. The cost of the contract is $282,636 annually, although we have the option to remove additional grub treatment in the second year at a reduction of $34,260. Almira Kineke made a motion to approve the Greenscape contract. Dave Osweiler seconded and the motion passed unanimously.

October 13: Tree Trimming: Bob Toth stated that there were 24 oaks needing to be trimmed in the front entrance prior to the paving trucks coming in. He mentioned that it would be $80 per tree and wanted the Board of Directors to make a motion to have the trees trimmed, totaling $1,920.00. Dave Osweiler made the motion and Dick Swett seconded the motion, the motion was passed.

October 10: Bob Toth made a motion that Almira Kineke be removed as president of the POA Board, effective immediately. Dick Swett seconded the motion. After a statement by Almira Kineke, statements from Ken Ledford and Bob Toth and questions and discussion from the floor, the motion was restated. The vote followed: Bob Toth, yes, David Osweiler, yes, Dick Swett, yes, Ken Ledford, no, Almira Kineke, abstained from voting. Motion was passed.

September 8: Mr. Ledford motioned, and Mr. Toth seconded to install additional plants behind the Feathersound home property line at a cost of $1,500. The motion passed.

Water Use Permit: The Developer has requested a 50% POA contribution for the cost of obtaining a water use permit for irrigation. Seminole Lakes uses this system and if this was a stand alone system using the same type of methods for withdrawal the POA would be required to obtain their own permit. The Developer has contacted Swiftmud to support his request. Mr. White recommended to approve the payment. The Board discussed and after no further discussion, Mr. Swett motioned and Mr. Osweiler seconded to pay 50% of the water use permit. The vote was as follows: Dick Swett, yes, Ken Ledford, no, Bob Toth, no, Dave Osweiler, yes, and Almira Kineke, no. Motion failed.

Roads: After a report from Jim Guard regarding contractors and proposals to repair several bad drainage areas, repair pavers and resurface the roads; Bob Toth motioned to repair the pavers at the guard house, replace and repair the Miami curbs at areas not draining properly and resurface all the roads in Seminole Lakes. The committee will review all proposals and determine the contract for each phase of the project, not to exceed $160,000. Dave Osweiler seconded the motion, motion passed.

Front Entrance Project: Mrs. Hart explained the over run of $15,000 on the cost of the front entrance project was due to the upgrade of the electrical system and boring under the streets. After no further discussion, Bob Toth motioned and Ken Ledford seconded to approve the expenditure of $15,000 for the upgrading of the electrical system and boring of the streets, motion passed.

Transfer of Surface Water permit: Bob Toth informed the board that AMS Engineering has been hired to review the request made by the Developer to transfer the surface water management permit to Seminole Lakes POA. After no further discussion, Bob Toth motioned and Dick Swett seconded to hire AMS Engineering to review the Swiftmud water management permit at a cost not to exceed $1,000.00; motion passed.

June 9: Transfer of Property Document: Alan White explained to the Board, a need to have a transfer of property procedure. He distributed copies of the resale buyer’s information sheet, used by Star Management. Bob Toth motioned to accept the transfer of property procedure recommended by Star Management. It was seconded by Dick Swett; motion passed.

Front Entrance Landscape Project: Pat Hart explained the front entrance project in detail and took questions fro the Board and resident. Detailed drawings and proposals were provided to the Board and residents. Dick Swett motioned to fund the landscape project; install new lighting, new irrigation and new shrubs for entrance islands #3, #2, #1A and #1B with monies in the landscape and contingency funds. Work to be performed by Greenscape. Final approval and acceptance will be given by the Landscape Committee representative and responsible Board Member prior to any distribution of funds. Total additional funds needed to complete this total front entrance should not exceed $37,000. Seconded by Bob Toth, motion passed.

May 12: Amenities: Howard McCormack reviewed several items of concern including the condition of the pool area, a letter has been sent to Ken Ledford addressing all concerns. Ken Ledford made a motion to send the developer a letter, requesting that the six items are addressed. Dick Swett seconded the motion and the motion was unanimously approved.

Intersection Lighting: Ken Vasey presented several options to the Board regarding the types of lighting available for the intersections and the costs for each proposal. Ken recommended installing temporary post lights, similar to the existing post light in front of each home to test the effectiveness of this type of lighting at the intersections. The cost for the temporary installation will be approximately $200. If this is effective, the lights will be connected to the adjoining home and the home owner will be reimbursed for electric cost for the light. Dick Swett made a motion to approve the temporary light test, Ken Ledford seconded the motion and the motion was unanimously approved.

Roads and Lakes: Jim Guard reported that they had reviewed the bids received from Winns and Abbott for the repair of Lake D. Abbott has provided the best price $7,860 and can start work in 2-3 weeks. A proposal from Greenscape for sod replacement will be $2,000. Access to the lake will be between the houses and any damage to the landscape will be repaired at association cost. Abbott has been recommended by Johnson Engineering. Bob Toth made a motion to approve the repair of Lake D bank by Abbott and Greenscapes at a cost not to exceed $10,000. The motion was seconded and unanimously approved.

Common Grounds: Bob Toth recommended a survey of common grounds be prepared to establish property lines. Chuck Hart has volunteered to work with a survey crew, and the maintenance committee can install concrete markers at identification points. Markers and maps will be provided as part of the contract. The cost will be approximately $6,000. Bob Toth made a motion to approve a survey by Johnson Engineering at a cost not to exceed $7,000. Dick Swett seconded the motion and the motion was unanimously approved.

Bob Toth made a motion to cancel the Board meetings in July and August due to availability of Board Members. The motion was unanimously approved.

Ken Ledford made a motion to continue attending the Homeowners Coalition Group meetings and investigating the group. The motion was unanimously approved.

Dick Swett made a motion to create a new committee – Creative Arts. The motion was seconded and unanimously approved.

April 14: Landscape: Almira Kineke made a motion to approve the landscape improvements, not to exceed $20,000 which is within the budgeted amount of $30,000 for this year. Bob Toth seconded the motion stating that the bid from Greenscapes is based on the specifications. After much discussion, the Board voted: Almira Kineke, yes; Bob Toth, yes; Ken Ledford, no; Jay Ward, no; and Bob Anderson no. The motion failed.

Bob Toth made a motion to proceed with phase one at a cost not to exceed $15,000; Almira seconded the motion. Discussion followed, Bob Anderson asked the committee to compare the proposals prior to approval. The Board voted: Almira Kineke, yes; Bob Toth, yes; Ken Ledford, yes: Jay Ward, no; the motion passed.

Feb. 10: Almira Kineke made a motion to accept Greenscape as the new landscape contractor. Jay Ward seconded the motion. Motion passed unanimously.

Ken Vasey made a motion to accept the security gate maintenance contract. This contract covers quarterly inspections, adjustments and minor repairs. Motion was seconded and passed unanimously.

Almira Kineke made a motion to approve sending a 10 day notice letter to two specific homes and to specify that if the roofs are not cleaned within the 10 day period, the Association would hire a contractor to do the work and then bill the homeowner. Ken Vasey seconded the motion. Motion passed unanimously.

Jan 13: Enclave Offer from Developer: President, Robert Anderson stated that the Board of Directors believed this to be a viable offer, and stated that if the Amendments pass, this item would require 2/3 approval of those members present or by proxy to change the use restrictions.

One resident stated that amending Article XI would allow a minority to make changes and felt it would not be in the best interest for the Association. Overall, a number of residents had stated that they really didn’t understand what they were voting for, and felt that they were not sufficiently informed in order to make a proper decision. One resident then suggested that the Board table the complete ballot in order to do further study on the proposed changes and to better inform the residents on what would transpire should the changes be approved.

Due to the number of residents who were against amending Article XI and many who were confused; Motion: Treasurer, Almira Kineke made a motion to the Board to go forward with the vote on everything listed on the ballot except for the item amending Article XI. Motion was seconded by Ken Vasey. Motion was not approved.

Secretary, Bob Toth then made a motion to amend the motion made by the Treasurer, Almira Kineke to have the Board of Directors table the membership voting on all the proposed amendments. Motion was seconded by Ken Vasey. Board Members Ken Vasey and Bob Toth voted yea and Almira Kineke voted nay on the motion. Motion was approved.

2002

November 11: Bob Anderson reported on the recommendations of the Covenants Committee. First change was to expand the Board from 5 to 7 members with staggered terms. The first four candidates elected by order of their vote tally will serve two years and the final 3 will serve one year. Second change is to establish the annual meeting be held at 2pm on the second Monday of March each year. Third, to change the by-laws requiring persons running for the Board to submit a letter no later than 45 days prior to the vote. Alan White reported the attorney submitted some suggestions for changes to the covenants. Alan read the recommended changes:
*The number of directors to be changed in the covenants.
* Permission to park recreational vehicles for a period of 24 hours to be addressed.
*The procedure to change the declaration documents.
*The clarification of the use of boats on Tract B.

A motion was made by Almira Kineke to accept the changes. Bob Toth seconded and Jay Ward abstained. The motion was approved.

Almira Kineke motioned to approve the cancellation of the December board meeting. Ken Vasey seconded and the motion was unanimously approved.

Almira Kineke made a motion to accept the budget as proposed. Bob Toth seconded the motion and motion was unanimously approved.

October 8: Bob Anderson presented a revised Enclave offer from the Developer which consists basically of two changes; provide up to $400 toward the cost of the mailing and eliminating the issue of the swimming pool. Alan White informed residents of the voting procedure and discussion followed. The Board stated their position on the most recent offer received from the Developer. Almira Kineke made a motion not to endorse the offer. Motion was seconded by Bob Toth. Bob Anderson, Bob Toth, Almira Kineke do not support the revised proposal. Ken Vasey abstained. Motion was approved not to endorse the offer.

Ken Vasey motioned that all requests for transponders be limited to owners and renters of one month or more. Month was approved unanimously.

Almira Kineke made a motion to approve up to $4000 for the audit and preparation of the POA 2002 tax return. Bob Toth seconded and motion was unanimously approved.

Almira Kineke made a motion to approve the spending of $3,925 for Dennis’s Tree Service to fertilize, trim, remove trees and clean-up front entrance. Bob Toth seconded and motion was unanimously approved.

Ken Vasey made a motion to approve $1100 for re-stripping of the roads and four speed signs. Almira Kineke seconded and the motion was unanimously approved.

Bob Toth made a motion for the meetings to be held the second Monday of the month at 3:00 pm. Almira Kineke seconded and the motion was unanimously approved.

September: Developer Enclave Negotiations: Becker & Poliakoff attorney, Austin White, gave details of the proposed zoning of the Enclave development and advised that a change to the covenant would have to be made regarding Tract C. The vote would be to change Tract C and part of Tract E from golf course property to be used as residential purposes. The developer made an offer in exchange for 2/3 approval vote of the membership. The Board put together a list with 11 points they felt would ensure the 2/3 vote. After much back and forth negotiating, Mr. Stephenson asked that he receive an answer to his offer with a guaranteed 2/3 approval vote by November 30, 2002. Mr. Stephenson asked the Board to pass a written resolution endorsing the modification of the declaration of restriction allowing Tract C to be used for residential purposes and that a meeting of the POA members be held in November to approve the proposed amendment therefore avoiding any other legal processes. Discussion was opened up to the residents and the feelings of the membership were mixed on the discussion to approve the final offer received from the developer. A motion was made by Jay Ward to present the proposal to the membership to vote on a change of the covenants to Tract C and a port (yet to be defined) of Tract E from golf course to residential use. Vote to be conducted in November 2002. Vote is conditional on receipt of commitment from developer guaranteed in writing and legally defined delivered to Becker & Poliakoff by the close of business the 25the of September 2002. Said commitment to include the POA, Board and membership are not liable if 2/3 approval vote is not obtained. Motion was seconded by Bob Toth. Motion passed unanimously.

Board Increase: Joe Brown spoke for the committee recommending the board be increased from 5 to 7 members, staggering the term for the board and to change the Annual Meeting date to the second Tuesday in March 2003 and meeting to start at 2:00pm. Motion to approve the committees recommendation was unanimously approved by the Board.

Deed Transfer: The board acquired Coastal Engineering to help in the process of the deed transfer. Bob Anderson made a motion to approve the proposal from Coastal Engineering dated September 4 for assisting in the process of assuring the deed is proper and signing of the deed. Quote not to exceed $10,000. Jay Ward motioned to approve, Bob Toth seconded. Vote was unanimously approved.

RV’s: Jay Ward reported in the rules, RV’s are not permitted to park on Seminole Lakes property. Jay Ward agreed the rule needs to be reviewed and the covenant changed. After discussion, Ken Vasey motioned the topic be tabled until next meeting. Almira Kineke seconded the motion and it was unanimously approved.

April 23: Ken Vasey made a motion that the Board continue to enforce the Covenants and Restrictions as interpreted by the attorney and not allow boats on the lake. Ken also requested that the new Board address this issue when they take over. Daisy Hitchcock seconded the motion. The Board were polled individually: Richard Burget, yes; Daisy Hitchcock, yes; Ken Vasey, yes; Bob Toth, yes: and Bob Cotyk, no. The motion passed.

March 19: Bob Toth made a motion to approve an amount not to exceed $8,500 to authorize Coastal Engineering to review records, survey property, soil-testing, writing specifications, secure bids to repair and prevent future erosion on Lake D. The motion was seconded by Richard Burget and unanimously approved.

Security Guards: Mr. Cotyk suggested that Eddie O’Donnell replace retiring Bill Weitz as head of the security guards. Eddie’s responsibilities will include scheduling of security staff, hiring and firing, training and maintenance of gate. Eddie will be reporting to Ken Vasey who will have the title Head of Security. Bob Cotyk asked that the board approve an increase of $2 an hour which will bring the hourly pay to $10 for Eddie in his new position. Bob Cotyk told the board that Eddie’s position is 40 hours a week, including two weeks vacation along with holiday pay and that there is no health insurance coverage. Bob Toth made a motion per the above, which was seconded. All directors approved with the exception of Ken Vasey, who abstained.

March 12: Back Entrance: Bob Toth motioned for an approval of $1500 for the concrete walk along with gate, latch and all installation. The motion was seconded and passed unanimously. The Board will also look into getting keys for the back gate that cannot be duplicated for those who will be using the walk through gate.

January 8: Umbrella Policy: Brown & Brown Insurance misquoted the cost of the Umbrella Policy discussed at our last meeting. The cost of the $1M coverage will be $750 not $300 as they previously quoted. This policy along with our liability policy will give us a $2M coverage in total. Bob Toth made a motion to approve the Umbrella Policy at a cost of $750. Motion was seconded and approved unanimously.

Amenity Purchase Feasibility: Jay Ward presented a report and then requested the Committee be dissolved. Dick Burget made a motion to dissolve the Committee. Motion was seconded and unanimously approved.

Ken Vasey suggested that the Board and Management investigate the feasibility of the purchase of the land adjacent to the main entrance. Daisy Hitchcock made a motion to approve. Motion was seconded and unanimously approved.

Lake A: A resident is of the opinion that residents around Lake A should be allowed to sail a non-powered boat on the lake. After attorney meetings, it was confirmed that no boats are allowed. Bob Cotyk recommended asking the Court for summary judgment, and the Association will be responsible for all attorney fees, including those for the resident’s attorney. Dick Burget made a motion to approve Court action to resolve this issue. Daisy Hitchcock seconded the motion and the motion was unanimously approved. Daisy Hitchcock made a motion to approve the resident’s attorney fees be paid by the Association. Dick Burget seconded the motion. The motion was unanimously approved.

2001

October 9: Review of Roads and Culverts: Alan White went over the Coastal Engineering proposal (review of the roads and culverts). He added that Charlotte Engineering has been contacted to get a 2nd quote on the work. Charlotte Engineering certainly has the experience in this type of work. They have inspected and set up a similar type of report at Deep Creek. Charlotte Engineering told Alan they would like to spend one to two days walking and inspecting the property with him and some of the Seminole Lakes Board members and conclude with a verbal report, rather than an in-depth report that Coastal is proposing. Charlotte Engineering’s cost for this service would be between $1000-$1500 which is significantly less than the $15,000 bid from Coastal.

Bob Cotyk stated that he would like to be able to set up a reserve for future maintenance (roads and storm drain system) in the 2002 budget. He added that we should also get a rough estimate on repaving the roads and defining certain roads when they should require the paving.

Bob Toth made a motion to accept Charlotte Engineering’s bid for the preliminary study. The motion was seconded by Daisy Hitchcock and unanimously approved.

August 14: Deed restriction compliance letters: Bob Cotyk presented a letter to the Board from Mr. David Oaks reviewing details of Deed Restriction compliance letters. Costs would include $45 for each certified letter that goes out, $650 to file suit foreclosing the claim of lien, and $850 to file suit for a mandatory injunction to comply with the restrictions. Ken Vasey made a motion to approve this fee structure and it was seconded by Bob Toth. The Board approved the motion unanimously.

Bob Toth made a motion to retain David Oaks at a flat fee annual basis at $3,500 per year, the motion was seconded by Ken Vasey. The vote was unanimously approved.

Security: Bob Cotyk discussed the security issues and suggested the following: updating the gate system at both gates with the Elite Gate System at a cost of $56,000 whereby the gates are activated by transponders attached to a vehicle with one transponder per homeowner to be purchased by POA at a cost of $18,000. Further to install a 6 foot high chain link fence at the front entrance at a cost of $1,568; increase the existing wall at Acline Road to 6 feet at a cost of $5,000; install an aluminum Deco fence at Acline Road at either side of road, cost $2,079; and landscape open areas behind houses on Feathersound and Burnt Store Meadows. The total cost would be approximately $82,000. The estimated time schedule for installing the new gates is mid-October. The Board and members discussed these details in full.

Dick Burget made a motion to approve this work, Bob Toth seconded it and the motion was unanimously approved. The Security Committee will work with Star Management to proceed.

July 10: A complaint has been received regarding parking of TruGreen’s trailers on vacant lots. This dispute has resulted in having the police being called and having the homeowner move the car that was blocking TruGreen’s trailer. Alan White asked the board on hot they would like to handle this. Bob Toth reviewed the situation and recommended TruGreen to continue to use the vacant lots. The developer has approved the use of vacant lots for parking of trailers.

Bob Toth made a motion to approve the use of vacant lots to park TruGreen’s trailers with the approval from the developer. Motion was seconded by Daisy Hitchcock, and unanimously approved.

June 12: Automatic Debit Program: In order for the Association to make this service available to its members, the Association must move their operating bank account to Bank of America. Discussion follows. Bob Toth moved to transfer the Association’s operating bank account from First Union Bank of America in order to implement the automatic debit program. The motion was seconded and unanimously approved.

 

 

 

Hit Counter